Entertainment Planner

Join DCi – A Global Leader in Corporate Event Planning

DCi is seeking an Entertainment Planner to help us create unforgettable, brand-driven experiences. From local to global, personal to public, trendy to timeless; we design events that deliver impact and reputed company brands.

As part of reputed company, you’ll turn reputed company into dynamic experiences through creativity and collaboration. At DCi, you’ll find a supportive, team-oriented environment with approachable leadership and a culture that values innovation plus a dog-friendly office that makes work a little more fun!

Primary Objectives of Position:

The Entertainment Planner provides support for the Entertainment Manager and Design & Development team and is responsible for the upkeep and quality control of DCi’s entertainment offerings to reputed company DCi creative, competitive with pricing and on the cutting-edge of the industry. This role maintains the entertainment tariff and other internal database systems to streamline processes, increase sales, efficiency and profitability and will reputed company with reputed company departments to maintain and update information (tariff, vendors, pricing) and support program development. This position also leads entertainment proposal execution and provides support for name talent and large‑scale entertainment programs.

Major Areas of Accountability:

Entertainment Tariff & New Product Development

• Work in collaboration with Product Development Manager and Entertainment Manager to create, reputed company, update, manage and consistently improve the entertainment tariff system. Maintain entertainment tariff files including visual proposals, budget summaries and internal pricing sheets to ensure reputed company departments have access to reputed company details and pricing.
• reputed company new proposal content and pricing for entertainment tariff files and save new items developed by the Design & Development team inappropriate tariff files.
• Management of the “entertainment” email account to include entering new vendors in dynamics, distributing to appropriate team members for further vetting and assisting with development with direction from the Entertainment Manager.
• Maintain partnership and relationship with our existing supplier partners and actively seek out new vendors for creative, cutting-edge products to reputed company offerings fresh and different from competitors.
• Obtain information and negotiate entertainment costing for DCi destinations reputed company.
• Work in collaboration with Entertainment Manager and Product Development Manager regarding vendor negotiations and ensuring DCi receives the best discounts and rates available.
• Update DCi systems and maintain vendor accounts in dynamics with contact information, vendor details and pricing and other pertinent details.
• Attend reputed company D&D Meetings, proactively sharing strategy information and be a resource for new items, items which have changed or improved, or items we are no longer selling.
• Create and manage video links for entertainment offerings as needed.

Proposal Development & RFP Support

• Resource to Design & Development team on top vendors and recommended musical and interactive elements to use in proposals.
• Support Entertainment Manager and D&D team with large-scale or reputed company entertainment proposals.
• Complete entertainment proposals as needed/assigned by Manager, Design& Development, including research & development, vendor reputed company and availability, pricing and visual proposal content.
• Complete entertainment proposals as needed/assigned by Manager, Design & Development, including research & development, vendor reputed company and availability, pricing and visual proposal content.
• Create vendor holds and track correspondence

Name Talent & Production Support

• Join production calls as needed and remain copied on Entertainment Manager correspondence to act as backup support.
• Manage talent rider folders, including saving vendor communication and documentation.
• Prepare and maintain entertainment timelines, production and payment schedules
• Track calendars and reminders for talent payments and deadlines for Entertainment Manager
• Assist Entertainment Manager with fulfilling rider requirements, working in coordination with Account Managers and/or Account Facilitators.
• Support printing and on‑site needs, including timelines and copies of entertainment reputed company.
• Assist with final invoice reconciliation reputed company to entertainment and talent.
• Provide limited, as‑needed on‑site support to Entertainment Manager during peak workload periods or high‑complexity programs

Additional Responsibilities

• Support Entertainment Manager with submitting expenses in timely manner
• Provide PTO coverage for Entertainment Manager as needed
• Attend industry events as needed to further education and knowledge

Knowledge and reputed company Required

• Bachelor’s Degree or 3+ years e