HR Admin & Facilities Coordinator

Overview

We're looking for an experienced professional to manage administrative operations across two office facilities, procurement, vendor relationships. The role involves sourcing goods and services, negotiating contracts, controlling inventory, and supporting day-to-day facilities management.

Responsibilities

• Oversee administrative operations and facilities management across two office locations, ensuring smooth day-to-day functioning
• Manage vendor relationships, obtain quotes, negotiate pricing, and evaluate supplier performance
• Coordinate end-to-end procurement activities including sourcing, purchasing, and contract administration
• Monitor inventory levels, track stock movements, and identify cost-saving opportunities
• Maintain contract documentation and ensure compliance with contractual and regulatory requirements
• Track procurement data, assist with budget planning, and prepare reports for management

Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, or related field
• Minimum 5 years' experience in facilities management, administration, or a similar role
• Experience managing multi-site or multiple office locations is preferred
• Proficiency in Microsoft Excel and Office Suite
• Strong analytical, organizational, and communication skills
• Knowledge of procurement regulations and contract law is a plus