Founder's Chief of Staff and Operations Manager

Founder's Chief of Staff & Operations Manager

Position: EA + Personal Manager + Brand Operations

Location: Gurgaon, Haryana

Working Days: Monday to Friday

Experience Required: 2+ years

ABOUT THE ROLE

We are looking for an exceptional, high-energy professional to serve as the backbone of a founder-led business and personal brand. This is not a conventional EA or PA role , it sits at the intersection of both, combining sharp operational execution with strategic thinking, brand management, and lifestyle coordination.

You will be the founder's extended brain , anticipating needs, driving execution, representing the founder with authority in negotiations, and ensuring that both personal and professional commitments are managed with precision and care.

KEY RESPONSIBILITIES

Business & Operations

• Own and manage the founder's professional calendar , meetings, pitches, networking events, and business commitments
• Coordinate with team members, vendors, collaborators, and external partners on behalf of the founder
• Lead vendor negotiations , rates, contracts, and timelines , with assertiveness and commercial acumen
• Manage project timelines, deliverables, and accountability across multiple workstreams
• Handle all high-priority business communications requiring the founder's attention
• Support recruiting efforts , coordinate with talent acquisition partners, screen candidates, and manage interview scheduling
• Manage and track brand collaboration deals, agreements, and partnership deliverables

Personal Brand & Lifestyle Management

• Maintain the founder's personal calendar including social commitments, dinners, personal appointments, and events
• Track all personal branding assignments and ensure timely payment follow-ups across brand collaborations
• Manage corporate and personalized gifting , sourcing, budgeting, vendor coordination, and execution
• Plan, coordinate, and manage both personal and professional events , from intimate dinners to large gatherings
• Travel coordination , logistics, bookings, itineraries , and accompany the founder to key events and functions when required
• Act as the first point of contact across personal commitments, ensuring nothing falls through the cracks

Negotiations & Representation

• Negotiate rates, terms, and conditions with vendors, collaborators, and service providers on the founder's behalf
• Represent the founder's interests assertively across collaborations, brand deals, and operational matters
• Maintain and nurture key professional relationships with discretion and consistency

WHO WE ARE LOOKING FOR

Experience

• 2+ years managing a founder's, CEO's, or C-suite executive's schedule and operations
• Demonstrated experience in vendor management, event coordination, or brand operations
• Familiarity with the demands of a fast-moving, entrepreneurial environment

Personality & Skills

• Bold and assertive , able to negotiate, push back, and advocate firmly on the founder's behalf
• Exceptionally organized with an eye for detail and zero tolerance for dropped balls
• Proactive mindset , anticipates needs rather than waiting to be told
• Strong written and verbal communication skills in English , crisp, professional, and articulate
• Discreet, trustworthy, and able to handle sensitive personal and professional information with complete confidentiality
• Energetic, flexible, and available beyond standard working hours when required
• Young, driven, and hungry to grow within a dynamic founder-led environment

Technical Proficiency

• Proficient with Google Workspace (Calendar, Drive, Gmail, Docs, Sheets)
• Comfortable with scheduling tools, project management platforms, and communication apps
• Ability to pick up new tools quickly

WHAT WE OFFER

• A front-row seat to building a business from the ground up , exposure across strategy, operations, and brand
• Competitive salary, negotiable based on experience and capability
• Direct mentorship and close collaboration with the founder
• A high-trust, high-responsibility role with real ownership from day one
• Growth opportunities as the business scales

Candidates with prior founder-facing experience are strongly encouraged to apply.