Office Manager

The Office Manager is responsible for ensuring the smooth day-to-day operations of the office environment. This role oversees administrative functions, facilities management, employee support, and vendor coordination to maintain a productive and welcoming workplace.

Key Responsibilities

Office Operations & Facilities Management

• Maintain office cleanliness, organization, and functionality, including kitchen upkeep and shared spaces
• Coordinate office maintenance requests with property management
• Manage office inventory, including ordering supplies, kitchen items, and equipment
• Oversee vendor relationships and coordinate external service providers for ad hoc tasks
• Greet visitors and ensure conference rooms are prepared for meetings
• Organize office storage and maintain efficient use of space

Mail & Logistics Management

• Manage incoming and outgoing mail and packages, including scanning and distribution
• Coordinate shipping activities (e.g., FedEx) and handle sensitive deliveries
• Oversee document storage and retrieval processes, including external storage vendors
• Conduct periodic mail collection from alternate office locations

Employee Support & Onboarding

• Facilitate onboarding logistics, including office access, orientation sessions, and distribution of materials
• Provide guidance on company processes such as expense reporting
• Support employee engagement through coordination of team meetings and office activities
• Manage distribution of company swag and onboarding materials

Meetings, Events & Hospitality

• Schedule meetings and coordinate conference room usage
• Arrange team lunches and office catering as needed
• Handle special requests such as employee recognition or sympathy arrangements (e.g., flowers)

Expense & Administrative Management

• Track and compile monthly office-related expenses for submission
• Review and route employee expense reports to appropriate teams
• Maintain records of recurring and one-time administrative costs
• Support compliance with internal financial processes

Qualifications & Skills

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Experience managing vendors and office operations
• Attention to detail and ability to prioritize tasks efficiently
• Proficiency in administrative tools and expense management processes

Success Profile

• Proactive and solutions-oriented
• Highly reliable and detail-focused
• Strong customer-service mindset for supporting employees and guests
• Able to work independently and manage multiple responsibilities simultaneously

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.