Entry-Level Administrative Coordinator & Summer Fulfillment & Office Assistant

Job Overview

We are seeking a motivated Entry-Level Administrative Coordinator & Summer Fulfillment & Office Assistant to join our team on a full-time or part-time basis. This versatile role offers an excellent opportunity to gain foundational office experience while supporting various administrative and fulfillment tasks. The ideal candidate will be organized, detail-oriented, and eager to develop their skills in a professional environment. Responsibilities include handling clerical duties, supporting customer service efforts, managing data entry, and assisting with office operations using a range of software tools. This position is perfect for individuals interested in gaining experience in administrative functions across diverse settings, including medical and dental offices.

Responsibilities

• Perform data entry and maintain accurate records using QuickBooks, Microsoft Office, and Google Workspace.
• Support front desk operations including multi-line phone systems, phone etiquette, and customer support.
• Manage filing systems and organize documents for easy retrieval.
• Assist with administrative tasks such as proofreading, document preparation, and calendar management.
• Provide clerical support including typing, organizing files, and handling correspondence.
• Support fulfillment processes during summer months by preparing and processing orders or shipments.
• Maintain organization of office supplies and assist with inventory management.
• Greet visitors and provide excellent customer service at the front desk.
• Support bookkeeping activities as needed, including basic bookkeeping tasks in QuickBooks.
• Assist with special projects or additional duties as assigned to ensure smooth office operations.

Experience

• Prior office experience is preferred but not required; training will be provided for all essential tasks.
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is highly desirable.
• Basic computer skills including data entry, proofreading, and document formatting are necessary.
• Experience with clerical tasks such as filing, answering multi-line phones, and customer service is a plus.
• Knowledge of QuickBooks or medical/dental office procedures is advantageous but not mandatory.
• Strong organizational skills with attention to detail are essential for success in this role.
• Excellent communication skills including phone etiquette and customer support experience are important for interacting professionally with clients and team members.

This position offers a valuable opportunity to develop administrative skills in a dynamic environment while supporting various operational functions across different departments.

Pay: $44,000.00-$55,000.00 per year

Benefits

• Casual dress
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person