We are looking for a passionate and highly motivated Staff Accountant to professionally represent the Navy League of the United States to stakeholders. This Staff Accountant will report to the Controller. This position is responsible for the maintenance of timely and accurate accounting records in conformity with generally accepted accounting standards and Navy League of the United States policies and procedures.

NATURE OF POSITION:

This position is responsible for both accounts receivable and accounts payable functions, ensuring proper internal controls, accurate financial reporting, and complete supporting documentation across all financial activities.

DUTIES AND RESPONSIBILITIES:

• Maintains and administers all accounts receivable and accounts payable functions, ensuring all financial transactions are recorded accurately, processed timely, and supported by appropriate documentation and approvals.
• Prepares and processes all bank deposits, including checks, credit cards, wire transfers, and electronic payments, ensuring proper documentation and reconciliation to the general ledger.
• Inputs and allocates all revenue streams into the accounting system and investigates and resolves discrepancies as necessary.
• Processes invoices, ensuring proper approval, coding, and compliance with internal control procedures prior to entry into the accounting system.
• Inputs and allocates non-membership expense streams into the accounting system and investigates and resolves discrepancies as necessary.
• Prepares and processes disbursements, including checks, ACH payments, and wire transfers, ensuring accuracy and appropriate approvals.
• Maintains accounts receivable and accounts payable subsidiary ledgers and performs reconciliations to ensure accuracy and completeness.
• Reconciles general ledger accounts, prepares journal entries, and assists with monthly, quarterly, and year-end financial close processes.
• Supports preparation of schedules and documentation for audits and ensures compliance with all financial policies and procedures.
• Maintains organized records of all financial transactions to support audit and regulatory requirements.
• Works collaboratively with internal departments to resolve discrepancies and support organizational financial operations.
• Identifies process improvements to strengthen accounting procedures and internal controls.
• Generate and prepare annual IRS Form 1099 filings, including identifying eligible vendors, validating payment data, and ensuring timely and accurate distribution and submission in compliance with federal requirements.
• Manage sales and use tax compliance, including reviewing transactions for tax applicability, calculating and accruing use tax, and preparing required filings to ensure compliance with state and local regulations
• Overseeing the Council Rebates Program
• Ownership of the employee reimbursement platform in Concur

QUALIFICATIONS

Education: Bachelor’s degree in Accounting, Finance, or equivalent experience.

Experience: Minimum of three to five years of accounting experience with responsibility for accounts receivable and accounts payable functions.

Experience with Sage, Nimble, and Concur preferred

Skills: Working knowledge of accounting principles and financial systems; ability to perform reconciliations and analysis; proficiency in accounting software and Microsoft Office, particularly Excel; strong organizational and communication skills; ability to meet deadlines and manage multiple priorities; attention to detail; ability to maintain confidentiality.

CORE COMPETENCIES:

Demonstrates integrity, accountability, and accuracy in financial reporting.

Maintains strong attention to detail and adherence to established procedures.

Exhibits a proactive, solution-oriented approach and ability to work collaboratively across departments.