Proposal Manager

We are seeking a highly organized, self-starting Proposal Manager with a passion for driving winning proposals from concept to submission. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and wants the opportunity to own complex proposals that directly contribute to our company’s growth.

The Proposal Manager will lead the full lifecycle of proposal development, ensuring compliant, compelling, and timely submissions. This position offers a unique opportunity to shape how we pursue new business by leveraging both proven best practices and emerging technologies, including AI-driven tools to enhance content generation, improve efficiency, and strengthen proposal quality.

Key Responsibilities

• Lead the proposal development process, from RFP analysis and kick-off through production and submission, managing timelines, deliverables, and compliance.
• Own and coordinate all stages of the proposal lifecycle, including kickoff, daily stand-ups, color team reviews, and post-submission debriefs.
• Drive collaboration across capture, technical, pricing, and contracts teams to develop clear, compliant, and compelling proposal content.
• Manage and engage subcontractor partners, including task assignments, data calls, input reviews, and compliance verification.
• Ensure proposal quality and consistency, including editing for compliance, clarity, tone, and accuracy.
• Leverage AI tools and automation to improve efficiency in sourcing content, generating boilerplate text, and maintaining up-to-date reusable materials.
• Maintain strong version control and document management across all submissions.
• Lead classified proposal submissions for Intelligence Community customers.
• Continuously improve proposal processes, tools, templates, and libraries to increase efficiency and standardization.
• Develop and maintain corporate past performance, capability statements, and reusable content to support future bids.
• Track and report proposal metrics, including submissions, outcomes, and lessons learned to drive performance improvement.

• 5+ years of experience in proposal management and demonstrated success leading proposals for Federal Government contracts.
• Advanced proficiency in Microsoft Word and experience with the full Microsoft Office Suite.
• Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills with exceptional attention to detail.
• Experience with desktop publishing or graphics tools a plus.
• Experience using or interest in AI tools for writing, editing, or automating proposal processes.
• Ability to work independently and take ownership of assigned proposals with minimal oversight.
• Comfortable working in a dynamic, fast-paced environment where priorities shift rapidly.
• Willingness to work extended hours as needed to meet deadlines.

Clearance

• This position requires an active Secret clearance or higher.

Why Join Us?

• Join a collaborative, mission-driven team where expertise is valued and trust is earned.
• Competitive compensation, incentive opportunities, and full benefits.

At MAXISIQ, inclusion drives innovation. We are committed to creating a diverse and equitable workplace where all qualified applicants receive consideration for employment including Veterans and Individuals with Disabilities.