Required Position

Full-Time Appointment

Responsibilities

Vacancy Status: Existing position

This position will report directly to the Business Manager of the Faculty of Education and Health. The incumbent will become an integral part of the School of Nursing community. They will support the day-to-day running of the School. They will assist the Director and the Clinical Placement Coordinator. They may also assist with queries from students, faculty, and other individuals or groups within the university community.

• Schedule and attend School academic meetings for example, Full Faculty Committee, Academic Council,Program Committee and program meetings to take minutes;
• Maintain organization of the School of Nursing electronic and paper-based filing systems;
• Support the Administrative Assistant for the School of Nursing with general tasks for example, mail collection and distribution, maintaining and updating School website;
• Support collection of data through Tableau as requested;
• Support the Director of the School of Nursing as needed including with scheduling of meetings with various internal and external partners;
• Assist the Clinical Placement Coordinator ;
• Assist with organizing, maintaining, and verifying student mandatory documentation and virtual placementfiles that are stored in InPlace, while adhering to the Health Sciences North and Laurentian policies and procedures;
• Review the documents submitted by students and ensure that the proper guidelines are followed.
• Contact students who have not submitted their documentation in a timely manner;
• Correspond with various agencies across the community to gather information for placements;
• Provide support in the facilitation of seminars and orientation sessions;
• Assist with the implementation of changes to the placement manuals ;
• Assist with maintaining and updating the list of agencies and agency qualifications;
• Provide Administrative support to the School when required (general Finance, responding to queries from students, greet visitors at the school, assist with some workloads, sessional offerings);
• Perform other duties as assigned.

Qualifications

• Two (2) year post-secondary education;
• Excellent knowledge of Microsoft Suites and Google Suites, Adobe, D2L, Zoom;
• Demonstrated ability to navigate the web, to inform students about policies, courses offered, progression and procedures;
• Ability to effectively relay information verbally or electronically to students;
• Proven ability to work in collaboration with colleagues and partners;
• Demonstrated ability to work with staff, students, and faculty in complex and challenging environments ;
• Demonstrated reliability, punctuality, and ability to meet deadlines;
• Knowledge of InPlace is an asset;
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

Applications are being accepted to fill an active vacancy within the University

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to careers@laurentian.ca***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information (careers@laurentian.ca).