Admin and Event Coordinator - Alexandria, VA

We are seeking a motivated and detail-oriented Admin and Event Coordinator (Contract) to join our dynamic global team. Our organization is renowned for supporting and executing large-scale events and marketing initiatives that make a significant impact in our industry. With a strong presence in Arlington, VA, our company values high-quality event delivery and seamless project coordination. This role is contract-based, expected to continue through the end of 2026, with potential for conversion to a permanent position. It requires full-time commitment with 5 days per week on-site in our Arlington office, emphasizing hands-on, execution-focused responsibilities essential for our growing operations.

As an Admin and Event Coordinator, you will play a pivotal role in orchestrating the logistics and workflows behind our global events, tradeshows, and marketing programs. This isn’t just an administrative position; it's a vital role that demands excellent organizational skills, attention to detail, and the capability to thrive in a fast-paced environment. You will collaborate closely with internal teams and external vendors, partners, and stakeholders to ensure smooth, high-quality event execution. Your efforts will span managing complex calendars across multiple time zones, tracking project milestones, coordinating vendor communications, and resolving any logistical challenges proactively to keep projects on schedule.

This role is perfect for candidates with a passion for coordination, exceptional multitasking abilities, and an eagerness to support large-scale events and marketing activations. You'll have the opportunity to contribute directly to event planning, assisting with physical event setups when necessary, and ensuring administrative aspects like budgeting, contract submissions, and invoice tracking are efficiently handled. Our ideal candidate will also demonstrate strong communication skills, capable of liaising across multiple departments and maintaining productive relationships with vendors and partners to uphold our reputation for excellence.

If you are looking for a challenging and rewarding contract position within a collaborative and supportive work environment, this Admin and Event Coordinator role offers the perfect platform for you to develop your career in event coordination and beyond. Our commitment to quality, teamwork, and operational excellence is reflected in every event we support, and as part of our team, you will be essential in maintaining these high standards. This is an exciting opportunity to be part of a global team where your skills in project coordination, communication, and event logistics will be highly valued.

• legal authorization to work in the U.S. (U.S. citizens only)
• 3+ years of experience in event coordination project coordination or a similar role
• strong organizational and multitasking skills
• experience managing complex calendars and scheduling across time zones
• familiarity with budgeting processes and invoice tracking
• excellent written and verbal communication skills
• ability to work onsite 5 days per week at Arlington VA office
• capacity to assist with physical event setup including lifting materials when required

OysterLink is a restaurant, hospitality, and hotel job platform.