Job Title: Administrative Assistant (Training Coordinator)

Job ID: 36728

Job Location: Orange, VA

Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off

Job Description

The Training Coordinator is responsible for managing, coordinating, and delivering training programs to ensure employees have the necessary skills and knowledge to perform their jobs efficiently. This role involves organizing training sessions, maintaining training records, evaluating program effectiveness, and supporting the professional development of staff. Training Coordinator will also be responsible for maintaining Operator Certification Matrix for all employees. Needs to be able to support Leadership with supporting documentation to support single point failures in the organization.

Essential Functions:

• Coordinate and schedule internal and external training sessions, workshops, and seminars.
• Communicate training plans and logistics to employees and managers.
• Prepare training materials, set up equipment, and arrange venues as needed.
• Maintain up-to-date, accurate training records and documentation.
• Monitor, evaluate, and report on training program effectiveness.
• Collaborate with subject matter experts to develop or update training content.
• Manage training-related administrative tasks, such as registration and attendance tracking.
• Develop and deploy surveys to gather feedback from training participants.
• Monitor learner's training requirement with direction from management
• Manage class and course enrollment for learners, submit completed rosters and mark learner's completions
• Create reports for a quick view of learner's training history and escalate learners with overdue training to management
• Facilitate onboarding for new hires
• Support site management and enterprise LMS team on new course implementation
• Support AS9100 Site Audit for training and development

Qualifications

Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

Preferred Additional Skills:

• Experience in managing administrative duties for a business office or small team
• Excellent verbal and written communication
• 2+ years of experience coordinating training or similar administrative roles
• Strong Organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Learning Management Systems (LMS) is a plus
• Ability to work independently and as part of a team
• Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision
• Remains resilient and reliable under pressure
• Experience developing and delivering training content