Occupancy Planner

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

The Occupancy Planner will need to have a great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required. The Occupancy Planner will be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

The Occupancy Planner will be assisting with the development of migration plans and sequencing of group-level moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. They will ensure that planning is aligned with corporate guidelines, and that all scenarios follow established workplace design standards.  They will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. The Occupancy Planner will get familiar with space utilization methods and presenting utilization data to drive productive space, as well as ensuring that data is well documented and up to date on presentations and in our CAFM system for your projects.

Key Responsibilities

To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with:

• Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues for your assigned buildings, and neighborhoods
• Foster relationships and partner with business unit admins and points of contact.
• Provide design presentations for furniture layouts and options from existing inventory
• Build stack plans and PowerPoint presentations specific to building details needed to support Strategic Planning and Sr. Planners
• Be meticulous about details and data
• Project management to review planning strategies that drive construction projects and support implementation of these projects
• Provide move furniture plans for approval to client leaders and coordinate with internal move and facility management teams as well as develop migration plans and conduct facility audits; and ensure accuracy
• Coordinate with other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed

Required Knowledge, Skills & Abilities

• Strong interpersonal skills with an ability to interact with executive level external and internal clients
• Excellent communication and storytelling skills are important – both written and spoken
• Ability to work independently, multi-task, and manage time to meet deadlines.
• Strong prioritization, organizational skills, and agility
• Proven ability to use advanced skills in Microsoft Excel (pivot table, cell calculations)
• Ability to read architectural floor plans and proficiency in AutoCAD
• Proven presentation skills with PowerPoint to tell a story
• Ability to read complex occupancy data and report out results
• Strong team player

Qualifications

• Bachelor's Degree in Real Estate, Finance, Architecture, Interior Design, Construction Management, or related field is required
• Minimum of 3 – 5 years of experience in corporate environment furniture layouts
• Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations and building code compliance is highly desirable
• CAFM system experience (Archibus or Tririga experience is desirable)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.