Administrative Assistant (contract)

Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.

• Hybrid role in our McLean, VA office.

Job Summary

We are seeking a highly organized and detail-oriented professional to provide essential administrative support for a Senior Vice President and two Vice Presidents within the Marketing organization. In this dynamic and fast-paced role, you will be responsible for managing a wide range of administrative functions while also collaborating with other Marketing team leaders on various projects. If you thrive in a multi-tasking environment and take pride in delivering exceptional administrative support, this opportunity is the perfect fit for you. This is a hybrid role based in McLean, VA (typically 3 days in-office).

Responsibilities

• Manage complex calendars for an SVP and 2 VPs, ensuring scheduling accuracy and efficiency
• Coordinate domestic and international travel itineraries, including flights, accommodations, travel visas and ground transportation
• Plan, organize, and execute meetings and events, ensuring all logistics are handled seamlessly
• Submit and reconcile expense reports in a timely and accurate manner
• Provide administrative assistance to other Marketing team members as needed
• Maintain a high level of professionalism and confidentiality in all interactions and communications

Skills

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proven ability to multi-task and prioritize competing demands effectively
• Exceptional attention to detail and accuracy
• Strong problem-solving skills with the ability to think creatively and proactively
• High level of professionalism and discretion
• Experience using the Concur travel and expense management system is preferred

Experience

• 3+ years of administrative experience, preferably in a corporate environment supporting senior-level executives

This is a truly exciting opportunity to work alongside senior leadership within a globally recognized organization, where your contributions will have a direct and meaningful impact on the Customer Experience team. You will gain valuable exposure to high-level operations while building and refining your administrative expertise in a collaborative and engaging work environment.