Proposal Coordinator

Overview

The Proposal Coordinator is responsible for supporting the end-to-end proposal development process, ensuring high-quality, compliant, and timely responses to Requests for Proposal (RFPs). This role requires strong organizational, communication, and documentation skills, along with proficiency in MS Office tools and a working understanding of modern technologies such as cloud platforms, AI tools, and basic programming concepts.

Key Responsibilities

RFP Coordination & Compliance

Review and ensure compliance with RFP (Request for Proposal) requirements.

Manage and track proposal timelines, deliverables, and submission deadlines.

Fill out required forms and documentation (e.g., W9 and other compliance documents).

Coordinate with internal stakeholders to gather required inputs and ensure completeness.

Proposal Development

Create and format RFP responses using organizational templates (e.g., Highstreet template).

Compile, edit, and structure content from multiple contributors.

Ensure consistency, clarity, and professional presentation of all proposal documents.

Submit completed proposals as per client requirements and guidelines.

Content & Documentation Support

Maintain and enhance boilerplate content for reuse in proposals.

Assist in developing and formatting sales presentations using PowerPoint.

Support documentation efforts, including writing and editing standard response content.

Required Skills

Proficiency in Microsoft Office Suite required.

Strong written English and verbal communication skills.

Excellent organizational and time management abilities.

Attention to detail and ability to manage multiple deadlines.

Proofreading Skills (grammar, spelling, voice, tense, etc.) and formatting documents, tables, and graphics in Word.

Adobe Acrobat to create and combine PDF files.

Good-to-Have Skills

Familiarity with Cloud technologies and digital platforms.

Exposure to AI tools for content generation, formatting, or productivity.

Understanding of Oracle systems or enterprise applications.