Fleet Coordinator, Fleet Administrator, Fleet Manager

Fleet Coordinator (Contract)

$27–32/hour

3‑Month Contract

Onsite | West Vancouver, BC

Your New Company

Hays Specialist Recruitment is partnering with a respected, community‑focused organization to hire a Fleet Coordinator for a 3‑month contract. This position is ideal for someone highly organized, service‑oriented, and experienced in fleet coordination who enjoys being a central point of contact and keeping operations running smoothly.

Key Responsibilities

• Coordinate daily fleet operations, including vehicle assignments, scheduling, and replacements to support organizational programs
• Manage vehicle maintenance and repair activities using fleet management systems such as Holman or Fleetio, ensuring compliance and timely servicing
• Act as the main point of contact for staff regarding vehicle issues, incident reporting, and usage inquiries
• Maintain accurate fleet data and documentation, including insurance, registration, and maintenance records
• Liaise with vendors, service providers, and internal stakeholders to resolve fleet‑related issues efficiently
• Provide administrative and coordination support related to fleet operations as needed

What You Need to Succeed

Must‑Have Qualifications

• Experience working with fleet management systems such as Holman, Fleetio, or similar software
• Strong administrative and coordination skills, including scheduling and record management
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to manage multiple priorities and respond quickly to operational issues
• Valid Class 5 Driver’s Licence
• Organized, detail‑oriented, and reliable
• Strong communication skills and a service‑focused approach
• Comfortable working onsite and collaborating with multiple teams

Nice to Have

• Previous experience in fleet coordination, logistics, facilities, or transportation support
• Experience working in a multi‑site or service‑driven environment

What’s in It for You

This is a great opportunity to step into a hands‑on fleet coordination role with a meaningful organization, supporting essential services and operations. You’ll work in an onsite, collaborative environment with consistent hours and the chance to make an immediate impact over a short‑term engagement.