Haisla Community School Administrator

Position Title: Haisla Community School Administrator

Position Type: Full-Time

Reports to: Haisla Community School Principal/Manager

Job Overview

Reporting to the Haisla Community School Principal/Manager, the Coordinator is responsible for providing administrative and operational support to ensure the smooth functioning of school programs and services. The Coordinator supports the Principal/Manager by taking on complex administrative responsibilities that require coordination, reporting and independent follow-through. This position is critical to allowing school leadership to focus on strategic, educational and managerial responsibilities.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 1962+ people, with approximately 532+ living in Haisla (Kitamaat Village). We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

• Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
• Provide comprehensive administrative support to the Haisla Community School principal/manager, including travel arrangements and managing calendars.
• Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
• Manage incoming and outgoing mail communications.
• Ensure confidentiality and security of sensitive information.
• Maintain up to date and accurate records, including filing systems, databases and archives.
• Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
• Assist in the coordination of Haisla Community School programs and events.
• Act as a liaison between the Haisla Community School and other stakeholders, including community members, government agencies, and external partners.
• Other related duties as required.

Skills & Qualifications

• High school diploma or equivalent.
• Business Administration Certificate or equivalent.
• 1 to 3 years of experience in an administrative role. Experience in Administrative position preferred.
• Experience working for a band government or Indigenous organization an asset.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Ability to work independently and as a team.
• Valid BC driver’s license and own vehicle is an asset.
• Satisfactory completion of criminal records check (with vulnerable sector screening).

Position Type: Full-time

Number of Openings: 1

Salary Range: Wage still under discussion with the union

Job Type: Union Position "BC General Employees’ Union (BCGEU)"

Closing Date: Will remain open until the position is filled

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.