Executive Administrator (Fully Remote)

Management

Remote - Work from home (Mountain)

Intermediate

Full-time

Description

Who We Are - Motivated by Purpose. Powered by Clinical Expertise.

Founded in 1983, we’re a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actionable insights to healthcare organizations.

Excellence starts with our people.

WE OFFER

A competitive compensation package.

Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.

Growth and training opportunities.

A team atmosphere with fun events and prizes scheduled throughout the year.

POSITION OVERVIEW

The Executive Administrator will work directly with the CEO. The Executive Administrator will work with the broader Executive and Senior Leadership Teams and the other Executive Administrators to perform administrative duties.

Roles:

Provide support to the CEO and Executive Leadership Team

Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.)

Provide support to the Administrative Team and availability for back-up coverage as needed

Major Responsibilities or Assigned Duties:

CEO administrative support:

Serve as assistant to CEO:

Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products

Proactively manage calendars of Officers by scheduling meetings and appointments and managing travel itineraries

Prepare expense reports and reconcile

Monitor incoming email requests and keep respective members of the leadership team apprised of important information

Leverage technology to support the Officer during regular tasks (ex. note taker in meetings)

Assist with ad-hoc large-scale projects from members of the Executive Leadership Team

Maintain an organized filing system of electronic documents

Interface with external business partners as needed by the Officer (ex. board members, private equity support staff, banking officials, etc)

Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated

General Role and Responsibilities:

Uphold a strict level of confidentiality

Responsible for time-sensitive and PII sensitive information

Develop and sustain a level of professionalism among staff and clientele

Assist the Administrative Team with duties and provide back-up support with scheduling

Support all Quality Management initiatives as applicable

Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines

Participate in all Company meetings and training as applicable

Complete other duties and responsibilities as requested

Requirements

Qualifications

Minimum one year of experience working in a customer service, logistics and/or clerical environment

Minimum three years of experience directly supporting one or more executive team members

Preference for experience within a health care/or managed care organization

Skills and Experience:

Ability to work in a fast-paced and high-functioning office setting

Ability to work independently with minimal supervision

Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines

Strong orientation to detail

Strong organizational project management and problem-solving skills with impeccable multitasking abilities

Proactive in solving situations before they become problems and impact the office and/or employees

Strong clerical skills, including typing, filing, copying, and faxing

Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software

Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards.

Friendly and professional demeanor

Education

High School diploma

Preference for Bachelor’s degree, preferably in communications, business, or health care

Work Environment

Ability to sit at a desk, utilize a computer, telephone, and other basic office equipment is required. This role is designed to be a remote position (work-from-home).

Apply tot his job

Apply To this Job