Logistics Specialist- Export Sea Freight

Job description

Job Overview

Fr. Meyer's Sohn is among the world top 10 freight forwarders in ocean export.

With 129-year history of moving high volume commodities around the globe, we are seeking an experienced ocean export coordinator to join our dynamic team in Vancouver Downtown office.

• **This is a full time permanent position***
• ** Canadian Permanent Resident/ Canadian Citizen required ***

Position Overview:

The Export Sea Freight Logistics Coordinator will be responsible for overseeing the export documentation process, ensuring all necessary paperwork is accurate, complete, and compliant with regulatory standards. The role involves coordinating with various internal teams and external stakeholders to ensure timely and efficient shipment of goods, from documentation preparation to customs clearance.

Key Responsibilities:

• Export Documentation Management:
• Prepare and manage all export-related documentation, including bills of lading, invoices, packing lists, certificates of origin, export declarations, and customs documentation.
• Ensure that all documents are completed accurately and are in compliance with the relevant regulations and international trade requirements.
• Review all export documentation for compliance with customs and regulatory standards before submission.
• Work closely with the logistics and shipping teams to ensure timely document dispatch to avoid delays in shipping.
• Coordination with ocean carriers and export clients.
• Communicate with clients and ocean carriers to ensure all documentation is in good order for smooth exportation.
• Monitor and track shipments to ensure timely processing and provide any necessary follow-up.
• Work closely with clients to manage bookings and ensure that cargo is loaded as per the agreed terms.
• Liaison with Internal Teams:
• Collaborate with the sales team to obtain necessary details for export documentation, including shipping schedules and customer requirements.
• Work with the production team to ensure the timely availability of goods for shipment and documentation processing.
• Ensure accurate communication with the finance department for invoice processing and payment coordination.
• Compliance and Regulations:
• Stay up-to-date on the latest regulations and changes related to international shipping, customs, and export laws.
• Ensure all export documents meet both Canadian export standards and the regulatory requirements of the destination country.
• Coordinate with regulatory bodies to ensure compliance with international trade laws.
• Record Keeping and Documentation Filing:
• Maintain accurate and organized records of all export documentation, ensuring both digital and physical copies are easily accessible.
• Perform regular audits on documentation for compliance with export policies and procedures.
• Ensure all export-related records are stored according to company policies and legal requirements.
• Problem Solving and Issue Resolution:
• Address any discrepancies or issues that may arise during the export process, including documentation errors, shipment delays, or compliance concerns.
• Work proactively to resolve any issues in a timely manner to avoid disruptions in the export process.
• Customer Communication and Support:
• Communicate with customers as needed regarding export documentation, shipment status, and customs processes.
• Provide guidance to customers on required documentation and the customs clearance process.

Job Types: Full-time, Permanent

Benefits

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care