Associate Director of Communications Systems (Arlington, VA)

Arlington, VAPosted 13 days ago

Role Overview

Ennoble Care is hiring a Associate Director of Communications Systems (Arlington, VA). This is a full-time role in Arlington. posted last week. the employer indicates they sponsor work visas. Full responsibilities, required qualifications, and the apply link are listed in the description below.

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Job description

About Us

Ennoble Care is a mobile primary care, palliative care, and hospice service provider with patients in New York, New Jersey, Maryland, DC, Virginia, Oklahoma, Kansas, Pennsylvania, Texas, Florida, and Georgia. Ennoble Care’s clinicians go to the home of the patient, providing continuum of care for those with chronic conditions and limited mobility. Ennoble Care offers a variety of programs including, remote patient monitoring, behavioral health management, and chronic care management, to ensure that our patients receive the highest quality of care by a team they know and trust. We seek individuals who are driven to make a difference and embody our motto, “To Care is an Honor.” Join Ennoble Care today!

Overview

Ennoble Care is seeking an Associate Director of Communications Systems to own the performance and optimization of our communications platforms (Dialpad) and CRM systems (Zoho), along with supporting tools like CallRail, Emitrr, Scribe, and Keragon. This role is accountable for key performance metrics—including call answer rate, abandon rate, and patient satisfaction scores—and is responsible for ensuring our systems support high-performing intake and call center operations across 15+ offices and 11 states.

This is not just a systems administration role. You will be measured on outcomes, not just uptime. You'll proactively identify issues affecting performance, recommend and implement fixes, and work cross-functionally with intake supervisors, call center leads, and regional operations teams to drive results. When metrics trend in the wrong direction, you'll diagnose the root cause—whether it's a routing issue, a training gap, or a staffing constraint—and either fix it or escalate it.

You'll report directly to the CISO and have regular visibility with the COO and executive leadership. This position is on-site at our Arlington, VA office.

Performance Metrics

You will be accountable for the following KPIs:

• Call Answer Rate — percentage of inbound calls answered vs. abandoned

• Abandon Rate — percentage of callers who hang up before reaching an agent

• Average Speed to Answer — how quickly calls are picked up

• NPS / Patient Satisfaction — scores from patient feedback surveys

• Queue Wait Time — average and max time callers spend waiting

What you own:

• System configuration, call routing logic, and queue design

• Workflow automations and CRM process efficiency

• Training and documentation to reduce user errors

• Vendor escalations and technical issue resolution

What you influence and escalate:

• Staffing recommendations when metrics indicate capacity issues

• Process changes requiring leadership approval

• Agent behavior and adherence issues (escalate to supervisors)

Key Responsibilities

Dialpad Administration & Optimization

• Manage user setup, extensions, and permissions

• Configure and optimize call routing, queues, and IVR structures to maximize answer rates

• Administer Dialpad WFM (Workforce Management) settings

• Troubleshoot call quality issues, agent status problems, and routing errors

• Monitor real-time and historical performance dashboards

• Coordinate with Dialpad support for escalations and feature rollouts

Zoho CRM Administration

• Manage user accounts, permissions, and module access

• Build and maintain workflows, automations, and business rules

• Optimize CRM processes to support intake conversion and follow-up

• Test and troubleshoot workflow issues

Integrations & Supporting Platforms

• Maintain integrations between Dialpad, Zoho, CallRail, and other systems

• Administer CallRail (tracking numbers, routing, attribution)

• Administer Emitrr (SMS, user setup, templates)

• Support other no-code/low-code tools (Scribe, Keragon) as needed

• Troubleshoot integration failures and coordinate fixes

Performance Monitoring & Reporting

• Track and report on KPIs weekly to leadership

• Identify trends and proactively address issues before they impact metrics

• Conduct root cause analysis when performance dips

• Support Operations Analyst with data extraction for deeper analysis

Support & Troubleshooting

• Respond to and resolve helpdesk tickets related to supported platforms

• Serve as Tier 2/3 escalation point for complex Dialpad and Zoho issues

• Partner with vendors to resolve technical challenges

Documentation & Training

• Create and maintain system documentation and SOPs

• Develop training resources to improve adoption and reduce errors

• Conduct end-user training for new hires and existing staff

Qualifications

Required

• 3+ years of experience managing contact center or communications platforms

• 2+ years of hands-on Dialpad administration experience, including call routing, queues, and WFM

• Experience being accountable for operational KPIs (answer rate, abandon rate, NPS, etc.)

• Experience administering CRM platforms (Zoho, Salesforce, or similar)

• Hands-on experience with no-code/low-code platforms and integrations

• Strong analytical skills—able to interpret data and identify root causes

• Excellent communication skills with ability to present metrics to leadership

• Ability to work on-site in Arlington, VA

Preferred

• Experience in healthcare intake, call center, or patient access operations

• Familiarity with HIPAA and data security best practices

• Experience with CallRail, Emitrr, or similar marketing/communications tools

• Background in contact center operations (not just IT administration)

• Experience with leveraging AI-based technologies to improve workflows

What We Offer

• Ownership of mission-critical systems with direct impact on business performance

• Direct visibility with CISO, COO, and executive leadership

• Competitive compensation and benefits package

• Career growth opportunities within IT and operations

#green

Full-time employees qualify for the following benefits:

Medical, Dental, Vision and supplementary benefits such as Life Insurance, Short Term and Long Term Disability, Flexible Spending Accounts for Medical and Dependent Care, Accident, Critical Illness, and Hospital Indemnity.
Paid Time Off
Paid Office Holidays

All employees qualify for these benefits:

Paid Sick Time
401(k) with up to 3% company match
Referral Program
Payactiv: pay-on-demand. Cash out earned money when and where you need it!

Candidates must disclose any current or future need for employment-based immigration sponsorship (including, but not limited to, OPT, STEM OPT, or visa sponsorship) before an offer of employment is extended.

Ennoble Care is an Equal Opportunity Employer, committed to hiring the best team possible, and does not discriminate against protected characteristics including but not limited to - race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.

About Ennoble Care

Ennoble Care

ennoblecare.com

Sponsors visaOn-site

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Frequently Asked Questions

How do I apply for the Associate Director of Communications Systems (Arlington, VA) position at Ennoble Care?

Use the Apply button above to submit your application directly to Ennoble Care. Most applications take less than 5 minutes if your resume and contact details are ready, and you'll be routed to the employer's official application system to finish.

Where is the Associate Director of Communications Systems (Arlington, VA) position at Ennoble Care located?

This position is based in Arlington. Ennoble Care has not indicated remote or hybrid options for this role, so candidates should plan for on-site work.

What does a Associate Director of Communications Systems (Arlington, VA) at Ennoble Care earn?

Ennoble Care has not disclosed a salary range in this posting. Many employers share specifics later in the interview process; you can also ask during a recruiter screen if compensation transparency is important to you.

When was the Associate Director of Communications Systems (Arlington, VA) role at Ennoble Care posted?

This role was posted on July 10, 2026 (13 days ago). It's still listed as actively hiring; we re-confirm openings against the source system multiple times per day and remove closed roles.

Does Ennoble Care sponsor work visas for this role?

Yes. Ennoble Care has indicated that this position is open to candidates requiring work visa sponsorship. Confirm specifics (H-1B, OPT, country eligibility, etc.) during the recruiter screen.