Senior Manager - Administration & Facilities

As a Senior Manager Administration & Facilities at Digitide, you will play a crucial role in overseeing the end-to-end administrative operations, facility management, vendor governance, workplace experience, and compliance in the North Region, with your base location being in Noida. Your strategic thinking and strong execution capabilities are essential to ensure a safe, efficient, and employee-friendly work environment. Here's a breakdown of your key responsibilities:

• **Facilities Management**:
• Oversee day-to-day facility operations including housekeeping, security, transport, and cafeteria services
• Ensure smooth functioning of office infrastructure (HVAC, electrical, plumbing, etc.)
• Manage office space planning, layout optimization, and expansions
• Drive preventive and corrective maintenance programs
• **Vendor & Contract Management**:
• Identify, onboard, and manage vendors for facility services
• Negotiate contracts, SLAs, and ensure service quality compliance
• Monitor vendor performance and cost efficiency
• **Administration Operations**:
• Lead general administration including office supplies, travel desk, asset management, and record keeping
• Implement best practices for administrative efficiency and cost control
• Manage company assets and inventory systems
• **Compliance & Safety**:
• Ensure compliance with statutory regulations (labour laws, fire safety, building compliance, etc.)
• Lead audits and inspections related to EHS (Environment, Health & Safety)
• Implement workplace safety programs and emergency response protocols
• **Budgeting & Cost Control**:
• Prepare and manage annual admin and facility budgets
• Track expenses and drive cost optimization initiatives
• Ensure financial discipline across all administrative functions
• **Workplace Experience**:
• Enhance employee experience through workplace initiatives
• Manage events, engagement activities, and office environment improvements
• Drive sustainability and green initiatives
• **Team Leadership**:
• Lead and mentor the admin and facilities team
• Set performance goals and ensure team development
• Collaborate with cross-functional teams (HR, IT, Finance, etc.)
• *Key Requirements**:
• Bachelor's degree (MBA or relevant specialization preferred)
• 1215+ years of experience in administration and facility management
• Manage and oversee North region (4 offices in Noida, 1 in Delhi, 1 in Mohali, 1 in Jaipur, 1 in Ludhiana, 1 in Jalandhar, 1 in Hisar)
• Strong knowledge of statutory compliance and facility operations
• Proven experience in vendor management and contract negotiation
• Excellent leadership, communication, and stakeholder management skills
• Ability to manage multiple sites/projects (preferred)
• Proficiency in MS Office and facility management systems
• BPO experience preferred
• Experience to effectively manage support staff, attrition, rotations
• Experience of setting up new facilities Liaising with Real Estate partners & D&B vendors, project execution
• *Preferred Skills**:
• Experience in IT/ITES or corporate office environments
• Exposure to ESG/sustainability initiatives
• Crisis management and problem-solving skills
• Strong analytical and budgeting capabilities

If you join Digitide, you will have the opportunity to lead and scale operations in a growing organization with a collaborative and innovation-driven culture. Additionally, competitive compensation and benefits await you. As a Senior Manager Administration & Facilities at Digitide, you will play a crucial role in overseeing the end-to-end administrative operations, facility management, vendor governance, workplace experience, and compliance in the North Region, with your base location being in Noida. Your strategic thinking and strong execution capabilities are essential to ensure a safe, efficient, and employee-friendly work environment. Here's a breakdown of your key responsibilities:

• **Facilities Management**:
• Oversee day-to-day facility operations including housekeeping, security, transport, and cafeteria services
• Ensure smooth functioning of office infrastructure (HVAC, electrical, plumbing, etc.)
• Manage office space planning, layout optimization, and expansions
• Drive preventive and corrective maintenance programs
• **Vendor & Contract Management**:
• Identify, onboard, and manage vendors for facility services
• Negotiate contracts, SLAs, and ensure service quality compliance
• Monitor vendor performance and cost efficiency
• **Administration Operations**:
• Lead general administration including office supplies, travel desk, asset management, and record keeping
• Implement best practices for administrative efficiency and cost control
• Manage company assets and inventory systems
• **Compliance & Safety**:
• Ensure compliance with statutory regulations (labour laws, fire safety, building compliance, etc.)
• Lead audits and inspections related to EHS (