Executive Assistant / Strategic Operations Partner Dexotech Inc

Dexotech is a boutique and specialized engineering-services firm operating in the power industry. We provide a comprehensive array of advanced services throughout the system life cycle from cradle to removal. We serve a large array of corporate clients including large utilities (such as Hydro One, Toronto Hydro), generation owners, operators and constructors.

Dexotech is an employee owned, diverse, rapidly growing, socially responsible service company, with a significant cross border activity. We operate lean, and value precision, efficiency, and accountability.

Role Overview

We are seeking a highly capable, proactive Executive Assistant to act as a direct extension of the founder. This is not a traditional administrative role—this individual will serve as a right hand, owning critical workflows across grants, marketing, SR&ED, and strategic initiatives to help scale the business efficiently.

The ideal candidate anticipates needs, removes bottlenecks, and ensures priorities are executed without constant direction.

Core Responsibilities

1. Executive Support & Priority Management

• Act as a gatekeeper and force multiplier for the founder’s time and focus
• Manage calendar, priorities, and follow-ups across multiple workstreams
• Track key initiatives and ensure nothing falls through the cracks
• Prepare briefs, summaries, and decision-support materials

2. Grants, SR&ED & Funding Support

• Research and identify relevant grants, incentives, and funding opportunities
• Coordinate and assist with grant and SR&ED application preparation
• Gather technical, financial, and operational inputs from internal teams
• Track submissions, deadlines, and reporting requirements

3. Marketing & Growth Execution

• Support execution of marketing initiatives (content, campaigns, outreach)
• Coordinate with internal and external partners (designers, agencies, etc.)
• Help manage brand presence, website updates, and communications
• Track performance metrics and ensure consistent execution

4. Operational Leverage & Special Projects

• Take ownership of recurring and ad hoc tasks to reduce founder workload
• Build and improve systems, workflows, and documentation
• Support ERP and CRM adaptations
• Support office remodel and location changes
• Support cross-functional coordination (sales, operations, finance)
• Lead small projects independently from start to completion

Candidate Profile

We are looking for someone who is:

• Highly proactive – identifies problems and solves them without being asked
• Exceptionally organized – can manage multiple priorities with precision
• Business-minded – understands how actions impact growth and operations
• Detail-oriented with strong follow-through – nothing gets missed
• Adaptable and fast-learning – comfortable operating in ambiguity
• Trustworthy and discreet – handles sensitive information professionally

This Role is NOT For Someone Who:

• Waits for instructions instead of taking initiative
• Struggles with ambiguity or changing priorities
• Needs close supervision to stay on track
• Prefers purely administrative or repetitive work

Experience & Skills

Core:

• 5+ years in executive assistant, operations, or similar high-responsibility role
• Experience supporting senior leadership or founders
• Strong written communication
• High proficiency with Microsoft 365, project tools, and documentation systems

Preferred

• Experience with grants, SR&ED, or government funding programs
• Exposure to marketing coordination or campaign execution
• Background in engineering, technical services, or consulting environments

Success in This Role Looks Like

• The founder’s workload is significantly reduced
• Key initiatives (grants, marketing, ops) move forward without friction
• Deadlines are consistently met with high-quality output
• Systems and processes improve over time
• The business scales more efficiently due to better execution

Compensation

• $75,000 – $95,000 depending on capability and experience
• Performance bonus tied to execution and impact
• Growth path into Chief of Staff / Head of Operations

Location: