Medical Practice Administrator

Job Summary

We are seeking a dynamic and highly organized Medical Practice Manager to lead the efficient operation of a busy healthcare facility. In this pivotal role, you will oversee daily administrative functions, coordinate clinical staff, manage financial processes including revenue cycle management, and ensure compliance with healthcare regulations. Your leadership will foster a positive environment that promotes exceptional patient care, operational excellence, and team collaboration. The ideal candidate is energetic, detail-oriented, and passionate about advancing healthcare management practices.

Responsibilities

• Oversee the daily operations of the medical practice sites, including scheduling, patient flow, and administrative workflows.
• Manage fiscal responsibilities such as budgeting, financial management, billing, coding, and revenue cycle processes using systems.
• Supervise clinical and administrative staff, providing guidance in human resources functions such as hiring, training, performance evaluations, and staff development.
• Ensure compliance with HIPAA regulations and maintain the confidentiality of medical records and patient information.
• Coordinate with healthcare providers to optimize clinic operations, including acute care and hospital experience integration when applicable.
• Utilize EMR (Electronic Medical Records) systems and EHR (Electronic Health Records) systems to streamline documentation and improve patient care delivery.
• Oversee office management tasks such as supply procurement, facility maintenance, and vendor relations.
• Lead efforts in managed care negotiations, utilization management, and ensuring adherence to healthcare policies.
• Maintain a thorough understanding of medical terminology, medical records management, and billing procedures to support efficient practice workflows.

Qualifications

• Proven experience in medical office management or healthcare management with a strong background in primary care setting.
• Demonstrated supervisory experience overseeing multidisciplinary teams in a medical environment.
• Proficiency with EMR/EHR systems such as Epic or eClinicalWorks; familiarity with Elation or similar software is a plus.
• Strong knowledge of fiscal management including budgeting, financial analysis, billing practices, and revenue cycle management.
• Excellent understanding of HIPAA regulations and medical records management best practices.
• Experience in managing human resources functions within a healthcare setting.
• Ability to handle multiple priorities efficiently while maintaining attention to detail in fast-paced environments.
• Relevant certifications in healthcare administration or practice management are preferred but not required. Join us to lead a dedicated team committed to delivering outstanding patient care while driving operational success!

Pay: $53,940.54 - $64,960.64 per year

Benefits

• Professional development assistance

Education

• High school or equivalent (Preferred)

Experience

• Practice management: 3 years (Required)

Location:

• Wilmington, DE 19802 (Preferred)

Ability to Commute:

• Wilmington, DE 19802 (Required)

Work Location: In person