Role Overview

This part-time virtual administrative role supports an Australian legal services environment from home. The position is ideal for someone who is highly organized, detail-focused, and comfortable handling document-heavy administrative work remotely.

What We’re Looking For

• Meticulous attention to detail and a strong focus on getting things right
• Excellent spoken and written English communication
• Ability to pick up new tools, systems, and procedures quickly
• Independent, proactive, and able to work with minimal supervision
• Strong capability in administration and document handling
• Comfort working with confidential and sensitive information responsibly
• Background in virtual assistance, administration, executive support, or a similar remote support role
• Experience coordinating calendars, meetings, and documents in a remote setup
• Prior support for executives, legal professionals, or small business owners is an advantage, but not essential

Working Hours

• Initial commitment is 20 hours per week
• Schedule is aligned with New Zealand business hours
• There is potential for the role to expand into full-time work as the business grows

Key Duties

• Deliver end-to-end administrative support across day-to-day tasks
• Draft, format, review, and coordinate business documents
• Keep electronic filing systems accurate, current, and well organized
• Manage calendars, appointments, scheduling, and reminders
• Maintain document templates and precedents
• Check documents for consistency and accuracy before finalization
• Assist with document flow and coordination between stakeholders
• Safeguard confidential information with professionalism and discretion
• Contribute to smoother processes and improved administrative efficiency

Equal Employment Statement

Hiring decisions are made without regard to age, race, color, religion, gender, disability, sexual orientation, gender identity or expression, genetic information, or marital status. All information handled in this role is kept strictly confidential.

Responsibilities

• Provide broad administrative support for daily operations
• Prepare, format, review, and route business documents
• Maintain organized and up-to-date electronic filing systems
• Coordinate diary schedules, appointments, and reminders
• Refresh and manage templates and document precedents
• Verify documents for accuracy and consistency
• Support document workflow and coordination tasks
• Handle sensitive information carefully and professionally
• Assist with process improvements and better administrative workflows

Requirements

• Excellent attention to detail and accuracy
• Strong English communication skills, both written and spoken
• Ability to learn systems and processes quickly
• Self-driven, resourceful, and proactive work style
• Solid administrative and document management ability
• Capacity to handle confidential and sensitive information appropriately
• Experience in a virtual assistant, administrative assistant, executive assistant, or similar remote support position
• Experience with calendar management, appointment scheduling, and remote document coordination
• Experience supporting legal professionals, executives, or small business owners is preferred but not required

Perks & benefits

• Remote work from home
• Part-time schedule to start
• Potential pathway to full-time employment as the business expands