Short Description:

6-10 years of experience. Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client’s requirements.

Complete Description:

The Department of Energy and Environment (DOEE) is seeking to hire an Administrative Assistant to provide comprehensive clerical and administrative support to ensure efficient daily operations. The ideal candidate will be highly organized, detail‑oriented, and capable of managing correspondence, scheduling, records management, and general office coordination while supporting departmental staff and leadership.

Responsibilities

• Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client’s requirements.
• Interfaces with personnel to coordinate meetings, maintain logs, records, and files; provides end-user support; and performs general administrative duties.
• Assists in budgetary, billing, and financial management.
• Prepares and/or maintains systems, programming and operations documentation, procedures, and methods, including user reference manuals.
• Responsible for monitoring IT and Telecommunication equipment processing orders and receiving.
• Track incoming systems equipment and logging into the QuickBase IT Equipment inventory database.
• Track and prepare documentation and disposal equipment for agency End of Life (EOL).
• Enter PASS procurement requisition for the IT Division\OSA for systems hardware.
• Track and manage Software License and distribution of user account
• First point of contact for telephone, voicemail, email and in-person requests for assistance from users experiencing issues with hardware, software, networking and other computer-related technologies.
• Monitor, host and manage WebEx and MS Team Meeting.
• Experienced in Asset Tracking management of system equipment and deposal.
• Able to lift 40lbs of equipment.

Minimum Education/Certification Requirements:

High School Diploma or GED

Candidate Skills Matrix:

Following sections are to be filled by the candidate:

Skills | Required/Desired | No. of Years | How many years of experience candidate has?

High School Diploma or GED | Required | 10 |

Developing, drafting, writing, and editing reports and other documents | Required | 6 |

Presentation Skills to an open audience | Required | 6 |

Interfaces with personnel to coordinate meetings, maintain logs, records and files provides end-user support, and performs general admin tasks. | Required | 6 |

Manage internal phone system requests, including ordering new user accounts and hardware | Required | 6 |

Handle weekly stationery purchase | Required | 6 |

Webex, MS Teams and other Visual meeting software | Required | 6 |

Background check:

• Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration. If selected, please make certain that you inform all candidates that they will have to complete this criminal background check prior to starting. NATIONAL background checks are required; Federal background checks are NOT compliant under this contract. A national background check is a national criminal background check that pulls criminal records from State and County Courts in almost every US State.