OVERVIEW

Coast Communications and Public Affairs is a boutique corporate communications and public affairs firm based in Downtown Vancouver. We provide comprehensive public relations services to a range of clients, including:

• Strategic communications planning
• Issues and crisis communications (reactive and proactive)
• Event planning and management
• Consultation and community engagement
• Media relations and training
• Privacy, data breach, and cybersecurity PR
• Social media program management
• Writing, infographics, website content and more

The estimated starting base salary for the role is between $50,000 to $55,000. Please apply via LinkedIn including uploading a resume and cover letter.

For more information about Coast Communications, please visit coastcomms.ca.

THE POSITION

We are seeking an Admin and PR Coordinator to support our growing list of clients and contribute to both administrative operations and communications work. While this is an entry-level role, it is pivotal to the team’s execution of high-impact PR strategies for our clients.

This role offers exposure to high-level strategic planning and the opportunity to learn from experienced professionals. You will also help shape our team culture through team-building events and social activities. This role also plays a key role in developing Coast Comms’ social media and newsletter content.

OUR IDEAL CANDIDATE

You are serious about a career in professional services, such as public relations, corporate communications or public affairs, and are eager to work with a small team within a fast-paced, high-performance environment.

You may already have:

• Experience in PR or corporate communications (paid or volunteer)
• Worked in administrative or executive assistant roles
• Academic training in PR, communications, or a related field

You thrive on:

• Precision and detail—you double-check your work and take pride in flawless output
• Writing and editing—you’re confident with copy editing and layout design
• Proactivity—you manage your to-do list before being asked and put your hand up to help when you have capacity
• Learning and curiosity—you’re eager to grow and take initiative
• Accountability—you work well independently, but know when to ask for direction
• Team collaboration—you value being part of a tight-knit, supportive team

KEY RESPONSIBILITIES

Administrative Support (High-Level Executive Admin Duties)

• Calendar management for Owner and VP, Strategy and Operations
• Coordinate travel and accommodations for team members
• Ensure the office is client-ready at all times (tidiness, supplies, cleaner coordination)
• Reconcile credit card statements, track client invoices and support expense management and reporting
• Support meeting preparation: room booking, agenda materials, tech setup, etc.

Corporate Communications Support

• Manage project timelines and workflows via Monday.com
• Coordinate with external vendors (e.g., venues, printers, A/V)
• Produce, revise and format PowerPoint decks with SmartArt, icons and layout polish
• Create and manage client and firm newsletters (Mailchimp):
• Upload content and blog posts
• Maintain mailing lists
• Analyze performance metrics
• Design simple social media graphics (Canva)
• Manage Coast’s social media accounts (editorial calendar, posting, moderation)
• Oversee Google Ads campaigns and updates
• Update the firm website (Shopify platform)
• Be available to work some evenings and weekends in the event of a client crisis

Research + Media Coordination

• Build and update media lists and stakeholder lists (Excel)
• Complete media monitoring scans/reports using Critical Mention and other tools (client-facing and internal)
• Assist with media pitching, tracking and coordination
• Conduct background research to support new business development and client strategy
• Track media outlets and political developments relevant to our clients

REQUIREMENTS

• Minimum one year paid experience in corporate communications, PR or a in a field providing professional services
• Demonstrated interest in current affairs, news and B.C./Canadian politics
• Highly organized with excellent time management and multitasking skills
• Strong Microsoft Office skills, especially Excel, Word and PowerPoint
• Experience with digital tools (Mailchimp, Canva, Google Analytics, Shopify)
• Advanced copy editing skills and familiarity with the CP Style Guide
• Post-secondary education in liberal arts, political science, PR, communications, journalism, business or a related field

WHY THIS ROLE MATTERS

The Admin and PR Coordinator is a foundational role at Coast Communications. Your organizational strength and precision enable high-level strategic work and allow senior team members to focus on client impact. In this role, your support directly influences the firm's success—and you’ll grow into a trusted, essential team member along the way.