Assistant Administrator

Description

Assistant Administrator

Examples of Duties

Under general direction, provides administrative and operational support to assigned department or division. Prepares routine communications including memos, correspondence, emails, reports, and other documents. Performs data entry and assists with compiling and organizing information. Maintains and updates office records, files, and documentation. Assists with coordinating projects, assignments, and departmental activities. Schedules meetings and responds to routine inquiries. Utilizes standard office software and systems to complete assigned tasks. Performs related duties as required.

Minimum Qualifications

• Associates Degree in Business or Public Administration or closely related field preferred.
• Two years of full-time paid experience in government or private industry office administration required, or any equivalent combination of education, training and experience may substitute for each year of college education lacking.
• Proficiency in office software (such as Microsoft Office, including Word, Excel and Outlook).
• Strong organizational, written and verbal communicatoin skills with attention to detail.

Supplemental Information

Location: Division of Property Management – Commissioner’s Office

Key Responsibilities

• Provide administrative and support functions.
• Process documents, forms, requisitions, and other administrative reports.
• Responds to or redirects city employees, user-division, and citizen inquiries and complaints.
• Knowledge of ADP, Advantage, and NEOGOV software
• Knowledge of City Work Order Management System.
• Knowledge of Kronos Payroll.
• Knowledge of Microsoft software.

Required Qualifications.

• Experience: Minimum 1 year in Kronos payroll.
• Two years of full-time paid clerical experience is required.
• A High School Diploma or GED is required.
• Must be able to lift and carry a minimum of thirty (30) pounds.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.