Position Description

CGI Federal is seeking a Secretary III (Administrative Specialist) to support the COPS Division of the Department of Justice in Washington, DC.

At CGI Federal, we refer to our professionals as "partners" to emphasize that everyone who joins our team is an owner and empowered to engage in the challenges and rewards of building a world-class company.

Your future duties and responsibilities

The Administrative Specialist will collaborate with the On-Site Supervisor to assist with daily assignments. Responsibilities include drafting and editing departmental documents such as program guides, award manuals, fact sheets, and other published materials. The role involves performing data processing quality checks, overseeing grants administration tasks including reviewing agency progress reports and close-out documentations needed, conducting budget reviews, identifying programmatic and compliance issues on various grant reports, and supporting grantee outreach initiatives.

Additional responsibilities include:

• Providing callers with comprehensive assistance and information related to award programs and other COPS topics, including technical support for user passwords.
• Processing orders for COPS publications received via phone or email and entering relevant data into Tracks or other COPS IT systems.
• Assisting with monitoring site visit reviews and reports, application reviews, progress and closeout report assessments, follow-up communications as required, award modifications and extensions, and grantee outreach by offering broad assistance and information concerning awards and COPS programs.

Required Qualifications To Be Successful In This Role

• Demonstrated knowledge of administrative support functions.
• Proficiency in office applications, including internet/intranet resources, Microsoft Word, Excel, and PowerPoint for word processing, spreadsheet, database, and presentation tasks; ability to save, retrieve, edit, and present text, spreadsheets, and charts.
• Ability to prepare correspondence and statistical and managerial reports in final format.
• Excellent command of grammar, spelling, and punctuation, with a requirement for accurate production of printed materials.
• Education: Bachelor's degree strongly preferred.
• General Experience: Minimum two years of progressively responsible clerical, office, or related work indicating acquisition of relevant skills and knowledge; at least one year coordinating a variety of clerical duties.

Additional Requirements

• Successful completion of CGI Federal background investigation.
• Ability to obtain and maintain DOJ MRPT clearance.
• Candidates may be asked to submit a writing sample.

Hourly Rate: $25.24/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

CGI Federals benefits are offered to eligible professionals on their first day of employment to include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible professionals

Additional benefits determined by your Service Contract Act:

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits

#CGIFederalJob

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.