Contract Field Administrative Assistant

We’re a Canadian-based integrated energy company headquartered in Calgary. We’re committed to maximizing value by developing our assets in a safe, responsible and cost-efficient manner, integrating sustainability considerations into our business plans.

We operate in Canada, the United States and the Asia Pacific region. Our operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Cenovus’s downstream operations include upgrading, refining and marketing operations in Canada and the United States.

Our shares trade under the symbol CVE and are listed on the Toronto and New York stock exchanges.

This role, reporting to the Lead Administrative, is responsible for ensuring daily administrative functions and processes are consistently maintained and followed. This role provides effective and efficient organizational support to the entire site as well as external contacts.

Key Responsibilities:

• Provide comprehensive administrative support across site and project activities, enabling execution of business plan objectives.
• Coordinate and manage PPE, plant, and office supply.
• Support travel and expense administration through Concur, including employees, and superintendent.
• Maintain and update site orientation and onboarding materials, coordinate onboarding and orientation for new hires and students.
• Provide site and project support by coordinating site visits/tours, supporting IT and AV setup for projects, and assisting with site specific logistical requirements.
• Maintain and govern operational data across Excel, SharePoint, and related systems to support leadership reporting, audits, and decision making.
• Submit and coordinate service requests through Self Serve platforms
• Support operational scheduling and workforce coordination, including maintaining annual operator schedules.
• Enter and track inspections, ERPs, and other operational records in Intelex and related systems.
• Maintain and update site documentation impacted by management or organizational changes, including contact lists, procedures, orientations, and site access information.
• Manage Outlook mailboxes and site calendars to support communication flow, meeting cadence, and operational priorities.
• Promote cross site alignment by collaborating with administrative staff and operational partners to ensure consistent processes and information flow.
• Provide flexible project and operational support to ensure continuity, issue resolution, and overall operational efficiency.

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.

Qualifications

• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Class 5 driver's license