Project Administrator

CEDA is hiring a Project Administrator to join our team in Innisfail, AB. This permanent, part-time position working 32 hours per week is ideal for an organized administrator who enjoys supporting busy operations teams and keeping projects running efficiently. Reporting to the Business Services Manager, you'll play a key role in coordinating service orders, tracking project costs, supporting project logistics, and ensuring accurate project administration from start to finish.

If you're a detail-oriented professional who thrives in a fast-paced environment and enjoys keeping projects organized and on track, we'd love to hear from you. Apply today and be part of an established organization recognized as one of Canada's Best Managed Companies!

What We Offer

• Competitive compensation and excellent benefits, which start on your first day!
• Employer-matched pension contributions
• Opportunities for growth and development
• A collaborative team environment with a strong safety culture 

Key Duties & Responsibilities

• Coordinate and dispatch service orders using FieldFX while ensuring compliance with client requirements, contracts, and applicable rates
• Review and process service order documentation, ensuring accuracy, obtaining client approvals, and preparing information for invoicing
• Review timesheets and project costs to ensure accurate billing for labour, equipment, travel, rentals, and third-party services
• Track project costs and maintain accurate records to support Supervisors and Project Managers throughout the project lifecycle
• Coordinate project administration, including training, travel, accommodations, expense reconciliation, and electronic filing systems
• Prepare reports, maintain project documentation, and support ongoing project activities
• Provide administrative support and assist with other duties and special projects as required

Role Specifications

• 2-3 years of related administrative experience in a project, operations, or office environment
• General knowledge of project costs, budgeting, accounts payable, accounts receivable, payroll, and invoicing
• Proficiency with Microsoft Office, including Excel (pivot tables) and Word
• Experience with FieldFX is considered an asset but is not required
• Previous experience in the oil and gas industry is considered an asse

Personal Characteristics

• Exceptional interpersonal and communication skills with the ability to build positive relationships with internal and external stakeholders
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• High attention to detail with a commitment to accuracy, confidentiality, and quality
• Analytical and proactive approach with the ability to identify opportunities for improvement and take initiative
• Ability to work independently with minimal supervision while contributing effectively within a fast-paced team environment

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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