Executive Assistant and HR Coordinator

BoomerangFX – The World’s Leading All-In-One Practice Management Platform

BoomerangFX is scaling rapidly as the world’s leading all-in-one solution for practice management , and we’re looking for a highly driven Executive Assistant & HR Coordinator to directly support the CEO and help power the next phase of growth.

This is a mission-critical role at the center of the organization. You will operate as a trusted partner to the CEO. Managing priorities, driving execution, and ensuring nothing slips through the cracks. You will also play a key role in supporting HR coordination and helping build a high-performance, execution-focused culture.

This is not a passive support role. We’re looking for someone who is proactive, sharp, highly reliable, and always one step ahead .

Location: Onsite – 5 days per week (Mississauga)

Salary: 60,000 - 75,000 + 10% Bonus.

Equity: Eligible to participate in BoomerangFX Stock Option Plan after 6 months

Benefits

• Comprehensive health, dental, and vision coverage
• Free Parking
• Paid vacation
• Paid fitness membership

What You’ll Own

Executive Support to the CEO

• Serve as the right hand to the CEO , ensuring daily priorities are managed with precision and urgency.
• Own and manage a high-volume, complex calendar , optimizing for impact, efficiency, and strategic focus.
• Manage and triage CEO email communications , drafting responses, prioritizing actions, and ensuring nothing is missed.
• Coordinate travel logistics (flights, accommodations, itineraries) with speed and attention to detail.
• Prepare meeting materials, agendas, and executive briefings to ensure the CEO is always prepared.
• Attend meetings when required, capture key decisions, and drive follow-ups to completion .
• Act as a gatekeeper and operator , protecting the CEO’s time while enabling the business to move quickly.

Operational Excellence & Corporate Support

• Ensure the CEO office runs like a high-performance operating system — organized, efficient, and proactive.
• Handle sensitive and confidential matters with the highest level of discretion.
• Support tasks aligned with a corporate secretary function , including documentation, coordination, and follow-through.
• Identify inefficiencies, remove friction, and continuously improve how the executive office operates.

HR Coordination & People Operations

• Support key HR processes including onboarding, employee coordination, and internal communications .
• Help maintain employee records, documentation, and operational HR workflows.
• Coordinate cross-functional communication to ensure alignment across teams.
• Support initiatives that reinforce a high-performance, accountable culture .
• Assist in organizing company-wide meetings, events, and engagement initiatives.

What We’re Looking For

• 6–8 years of experience in an Executive Assistant, CEO Office, or senior administrative role .
• Proven experience supporting C-level executives in fast-paced, high-growth environments .
• Strong track record managing complex calendars, inboxes, and travel logistics .
• Exceptional organizational and multitasking abilities with a strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle highly confidential information with professionalism and discretion.
• Experience supporting HR or people operations is a strong asset.
• Comfortable operating in an environment where speed, accountability, and execution are critical .

Who You Are

• Proactive & Anticipatory – You don’t wait to be told what to do; you see what’s needed and act.
• Extremely Reliable – You are someone the CEO can fully depend on.
• Detail-Obsessed – You catch what others miss.
• High Ownership – You take responsibility and follow through.
• Calm Under Pressure – You perform in fast-moving, high-stakes situations.
• Business-Minded – You understand priorities and think beyond tasks.

What Success Looks Like

• The CEO operates at maximum efficiency and focus.
• Calendars, communications, and travel are seamless and optimized.
• Priorities are executed quickly with zero drop-off.
• The executive office becomes a central driver of execution and alignment .
• Employees experience a well-coordinated, high-functioning organization.

Why BoomerangFX

• Be part of a company building the world’s best all-in-one platform for practice management .
• Work directly with the CEO and gain exposure to high-level strategy and decision-making.
• Play a key role in scaling a high-growth, high-performance organization .
• Join a team that values speed, ownership, and excellence .

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