Pre-Award: Program Manager

Barbaricum is seeking a Program Manager to provide comprehensive program management, financial, scheduling, and administrative support for complex Department of Defense (DoD) programs. The successful candidate will support program planning, execution, cost and schedule management, risk mitigation, technical reporting, and stakeholder coordination while ensuring projects are delivered on time, within budget, and in accordance with Government requirements.

Responsibilities

• Provide program management support throughout the project lifecycle, including planning, execution, monitoring, reporting, and closeout activities.
• Monitor program technical, financial, cost, schedule, and performance metrics, identifying risks, issues, and opportunities that may impact project success.
• Prepare and maintain program documentation, including monthly progress reports, project status reports, performance metrics, financial summaries, and other contractual deliverables.
• Develop, maintain, and update Project Management Plans, including organizational structures, staffing plans, methodologies, project controls, risk management strategies, testing and verification plans, and project reporting.
• Prepare comprehensive travel reports for CONUS and OCONUS travel, documenting meetings, site visits, technical discussions, findings, and recommendations.
• Develop and maintain cost performance management data, including budget execution, labor hour tracking, staffing assignments, burn rate analysis, invoice reconciliation, and financial reporting.
• Maintain accurate program schedules using Government-approved scheduling tools, including Integrated Master Schedules (IMS), milestone schedules, sprint plans, and project timelines.
• Utilize project management and collaboration tools such as Microsoft Project, Jira, SharePoint, Team Foundation Server (TFS), Wikis, and Microsoft Office 365 to track project performance and communicate status.
• Assist Government Program Managers with developing project plans, schedules, requirements documentation, test plans, and execution strategies.
• Identify technical, financial, and schedule risks and develop mitigation strategies to minimize impacts to program objectives.
• Coordinate Program Management Reviews (PMRs), technical meetings, working groups, and executive briefings, including preparing agendas, presentation materials, meeting minutes, and tracking action items.
• Provide recommendations that improve program efficiency, cost effectiveness, quality, schedule performance, safety, and overall mission execution.
• Coordinate with Government personnel, contractors, subcontractors, and external stakeholders to ensure effective communication and successful project execution.
• Track personnel certifications and qualifications to ensure compliance with contractual and Government requirements.
• Support the preparation, review, and submission of Contract Data Requirements List (CDRL) deliverables and ensure documentation is complete, accurate, and submitted on schedule.
• Research, review, update, validate, and streamline Standard Operating Procedures (SOPs) to ensure compliance with Government and organizational requirements.
• Collaborate with subject matter experts to develop and maintain technical documentation, policies, procedures, and process improvements that enhance program performance.
• Prepare executive-level reports, briefings, presentations, and correspondence that effectively communicate program status, accomplishments, risks, and recommendations.
• Perform additional program management and administrative support duties as assigned in support of Government mission objectives.

Required Qualifications:

• Active DoD Top Secret/SCI clearance
• For Program Manager: 10 years of experience