Client Services Coordinator - Tenant Representation

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Position Summary

Our Washington, D.C. Occupier Services brokerage team is looking for a Client Services Coordinator to thrive in a fast-paced, collaborative environment. The ideal candidate is highly motivated, exceptionally organized, and able to balance day-to-day coordination with the production of polished marketing deliverables in line with Avison Young's branding standards.

We are looking for someone who takes ownership of their work, communicates well, and finds satisfaction in keeping a high-performing team running smoothly.

The Marketing Coordinator will work closely with brokers, the regional marketing team, and designers to support client engagements and business development efforts. The right candidate brings strong research and organizational skills, a collaborative mindset, and a genuine interest in contributing to our clients' real estate goals.

Responsibilities

· Support a team of brokers across day-to-day marketing, transaction, and administrative activities, including calendar management, meeting scheduling and coordination, and expense tracking

· Manage project initiation, prioritization, and deadlines in line with client-driven priorities

· Develop and produce marketing materials including eblasts, flyers, tour books, market surveys, presentations, pitch and RFP responses; collaborate with the regional design team on projects requiring higher degree of customization and branding

· Conduct market and company research to support client strategies, confirm property availability, and coordinate tours

· Serve as a central point of contact, coordinating communication between brokers, internal teams, and external stakeholders

· Manage contracts, documents, and client reporting, including proposal packages and letters of intent

· Maintain CRM and deal tracking tools, including pipeline progress and transaction activity on behalf of brokers

· Submit transaction forms to initiate invoicing and ensure accurate billing

· Support web listings, e-blasts, and social media to promote the team and listings

· Coordinate broker events, including invitations and RSVP management

· Maintain brand consistency in line with corporate standards

· Perform other duties as required

Qualifications

• Bachelor’s degree

· Strong organizational skills to manage multiple projects

• Excellent communication, writing, grammar, and interpersonal skills
• Exceptional organizational, problem-solving skills, attention to detail, and commitment to accuracy
• Ability to meet deadlines, prioritize tasks, and perform well under pressure
• Strong familiarity with Microsoft Office Suite (PowerPoint, Excel etc.) and working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator).
• Proactive, solutions-oriented mindset with a willingness to take initiative

· 2+ years of CRE experience or corporate environment is preferred

Competitive salary and benefits available.

• If you meet the qualifications and are interested in this opportunity, please apply online. We would like to thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.