Event Marketing Manager - Sponsorships Management

Job#: 3040003

Job Description

Event Marketing Manager - Sponsorships Management

Location: HERNDON, Virginia (Remote)

Role Overview

This position manages the end-to-end execution of sponsorships for events. The role involves understanding sponsorship offerings, responding to sponsor inquiries, processing contracts, coordinating payment tracking, and ensuring sponsor readiness for onsite execution. The Event Marketing Manager will serve as the primary operational contact for sponsors, maintain accurate records, and collaborate with internal teams and vendors to fulfill all commitments.

Key Responsibilities

• Review and understand sponsorship prospectuses, packages, and fulfillment requirements for assigned events.
• Handle high-volume sponsor communications via email, Webex chats, calls, and webinars.
• Process sponsorship interest forms and coordinate with Global Event Services to generate and execute sponsorship agreements.
• Manage sponsorship payment tracking, including payment link distribution and status reporting.
• Coordinate with internal teams to set up and promote the Exhibitor Resource Portal for sponsors.
• Ensure sponsors are prepared for onsite event execution through active communication.
• Partner with event leads and cross-functional teams to execute sponsorship deliverables.
• Collaborate with vendors to create sponsor-related materials.
• Track sponsorship deliverables and fulfillment progress, providing regular status updates.
• Serve as the primary operational point of contact for sponsors, addressing questions, issues, and fulfillment needs.
• Maintain accurate records of sponsorship agreements and fulfillment status.
• Follow established corporate policies related to sponsorship execution, contracting, and vendor management.
• Assist with post-event sponsor reporting and process improvement recommendations.

Required Qualifications

Experience: Proven experience in event marketing with a focus on sponsorship management and execution. Familiarity with event logistics, vendor coordination, and sponsorship fulfillment processes. Ability to work effectively across cross-functional teams, including marketing, sales, finance, and operations.

Skills: Strong organizational and project management skills to handle multiple sponsorships and events. Clear and professional communication skills for handling sponsor correspondence. Detail-oriented with the ability to track deliverables and deadlines across multiple platforms. Basic financial acumen for tracking payments. Strong problem-solving skills to resolve operational challenges.

Technical Skills: Strong Excel & PowerPoint skills.

Rate: $30 to $45 per hour payrate

Preferred Qualifications

• Experience in technology or B2B event marketing environments.
• Exposure to sponsorship operations, event coordination, or exhibitor management.
• Certification in event management or marketing (e.g., CMP, CMM).
• Familiarity with event tools and systems (e.g., Cvent, CRM, registration platforms, project management tools).
• Understanding of marketing and sales alignment to support sponsorship fulfillment.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

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Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.