AP & AR/Billing Manager

POSITION OBJECTIVE: Directly manages the Accounts Payable, Expense Reporting, Membership Reporting, and Accounts Receivable and Billing operations. Partners with Accounting leadership in the management and execution of general accounting and month-end/year-end closing for American Farm Bureau Federation and its Affiliates.

REPORTS TO: Chief Financial Officer

LOCATION: Washington, DC; Eligible to earn 2 telework days/week

SALARY: $90,000 - $120,000 annually

DUTIES and RESPONSIBILITIES:

• Oversee accounts payable, expense reporting, membership reporting, billing, accounts receivable, and the cash receipts functions; review and approve accounts payable invoices for proper coding and documentation; oversee billings for goods/services/sponsorships and ensure timely and accurate recording of invoices and cash receipts.
• Manage AR collections and coordinate with Industry Relations team on sponsor invoicing and collections
• Lead and develop staff in accounts payable and billing/accounts receivable fostering a culture of excellence, collaboration and continuous improvement.
• Manage monthly accounting and reporting of Membership Dues.
• Ensure AP and AR staff are sufficiently trained in Accounting processes and controls.
• Conduct month-end and year-end closing activities including account reconciliations, for timely financial reporting and preparation for the annual audits.
• Monitor cash balances to ensure sufficient funds are available in the operating accounts to cover weekly check runs.
• Manage Accounts Payable (Beanworks) and Expense Reporting (Nexonia) systems, ensuring workflows are up to date and all staff are effectively trained.
• Manage corporate credit card program – new card issuance to staff, appropriate credit limits, timely corporate card payment and timely reconciliation and recording of expenses.
• Identify and implement efficiencies and leverage technology to enhance controls and information reporting.
• Ensure an effective internal control environment within assigned areas.
• Assist with implementations of financial systems.
• As needed, prepare and present relevant information to AFBF staff, including at AFBF All Staff meetings.
• Other duties and responsibilities as assigned.

RELATIONSHIPS:

Works with all AFBF employees and communicates with state Farm Bureau personnel and leaders as needed.

EDUCATION OR TRAINING REQUIRED:

• Bachelor’s degree in accounting, finance or related field required

EXPERIENCE AND SKILLS REQUIRED:

• Minimum 6 years of progressive experience in managing and optimizing accounts payable and accounts receivable/billing
• Minimum of 2 years of management experience
• Proven ability to manage and motivate a team with excellent people management and coaching skills
• Deep understanding of accounting principles including accrued expenses, prepaid expenses, capital expenditures, revenue recognition and deferred revenue.
• High attention to detail and accuracy with critical thinking ability
• Excellent interpersonal skills including excellent oral and written communication skills, including the ability to communicate detailed and complex information to others
• Advanced Excel skills (VLOOKUP, Pivot Tables, Macros)
• Able to maintain confidential information
• Quick learner, self-motivated and possess good judgment, with excellent customer service skills
• Able to handle multiple and competing priorities with ease, facilitate solutions, meet deadlines and work well under pressure

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

• Experience ERP financial software (Sage Intacct preferred)
• Experience with automated AP and/or Expense Report processing software (i.e., Beanworks, Nexonia)
• Experience with various cash receipts methodologies (i.e., PayPal, Stripe, Square, Authorize.net)
• Experience with trade associations or non-profits

OTHER REQUIREMENTS:

• Occasional domestic travel

TO APPLY: Please submit a resume and cover letter.