Production Specialist

Flexible/remote; preference for Washington, DC area

• Communications

Job Type

Full-time

Description

Title: Production Specialist

Supervisor: Director of Communications

Location: Flexible/remote; preference for Washington, DC area

Salary: Estimated at $75,780 – $84,200*; Based on experience

Position Summary:

This is a full-time position with American Bird Conservancy (ABC). American Bird Conservancy is a fast-growing, results-focused nonprofit seeking employees with an entrepreneurial spirit and a desire to make a difference for birds and their habitats throughout the Americas. Inspired by the wonder of birds, ABC achieves lasting results for the bird species most in need while also benefiting human communities, biodiversity, and the planet’s fragile climate.

The Production Specialist helps advance ABC's mission by supporting the essential operations and internal communications processes of the Marketing and Communications team. By effectively managing project intake, workflows, timelines, and scheduling; internal reporting; staff and vendor relationships; budgets; and other aspects of production planning and execution, the Production Specialist acts as a bridge between the Communications and Marketing team and stakeholders, both internal and external to the organization. The position plays a key role in ensuring that this high-performing team can continue to expand the reach and awareness of ABC and continue to motivate people to take key actions that benefit birds and advance ABC's mission, including fundraising, list growth, and advocacy.

The ideal candidate is a detail-oriented communications and marketing professional with strong project management skills, adept at balancing multiple priorities while maintaining clear communication, meeting deadlines, and driving operational efficiency. This role requires the ability to manage complex workflows, collaborate across departments and external vendors, and help maintain brand consistency across all marketing and communications materials. Strong organization, communication, project management, and relationship-building skills are required.

Primary Duties:

Project Management: Lead the full lifecycle of deliverables from concept to final delivery, ensuring efficiency, consistency, quality, timeliness, and sustainability.

Workflow & Traffic Management: Use project management software (Trello) to manage, track, prioritize, and complete requests, tasks, and projects.

Resource Coordination: Allocate the necessary resources efficiently to meet tight deadlines.

Vendor Management: Coordinate with external vendors to build and manage relationships, including contracts and agreements, deliverables, timelines, and quality control.

Administrative Management: With oversight by Communications and Marketing leadership, maintain contracts, agreements, invoices, forms, and SOPs.

Performance Tracking & Reporting: Collect, analyze, and synthesize marketing and communications data for internal (e.g. board reports and staff communications) and external (e.g. grant reports) purposes.

Quality Assurance: Help ensure all materials adhere to brand guidelines, legal standards, and high-quality specifications.

Benefits

American Bird Conservancy fosters a mission-driven, collaborative, and supportive workplace where staff are respected, empowered, and connected by a shared purpose. ABC offers strong benefits, a 35-hour work week, generous leave policies, and flexible, remote-friendly work arrangements that support a healthy work-life balance.

Excellent benefits package includes medical, dental, flexible spending accounts, and employer-matched retirement savings, flexible schedule, etc.

Paid vacation days (starting at 15 days annually and increasing to 20 days after 1 year of employment), paid holidays (including both US holidays and additional ABC holidays) and sick leave.

Lodging, meals, and transportation covered for work-related travel away from home where applicable.

Rental vehicle or personal mileage reimbursement where applicable.

Requirements

Position Requirements:

Bachelor's degree in a communications-related field and a minimum of 3 years' related experience or equivalent combination of education and experience.

Experience in project and production management that includes marketing, communications, advertising, and/or fundraising with a nonprofit or nonprofit agency.

Exceptionally strong organization, communication, and project management skills, including experience cultivating and managing relationships with internal and external project stakeholders and participants.

Proficiency in project management tools (Trello preferred), digital asset management systems such as Canto, Google Suite, and MS Office.

Understanding of print and digital media production and lifecycles.

Experience with WordPress and digital marketing platforms such as EveryAction or similar eCRMs.

Experience with creative and design software (Canva and Adobe Creative Suite preferred).

Experience using digital marketing platforms such as EveryAction or similar eCRMs.

Experience with Zoom, Slack, and other communications-related software.

Experience organizing and coordinating multiple projects with varying deadlines and multiple stakeholders.

Strong writing, editing, and proofreading skills.

All remote and hybrid employees are required to have a stable and high-speed internet service provider in place prior to beginning work for ABC. Our distributed work force relies heavily on cloud technologies, Zoom, and other automations to successfully complete our day to day work. The ideal speeds are 30-40 Mbps for downloads and 10-15 Mbps for uploads.

You may be required to use your personal cell phone to access ABC systems remotely.

Authorized to work in the US or Permanent Resident

Occasional air and car travel may be required with this position.

Background screening required

Preferred Additional Skills:

Spanish and/or Portuguese language skills are a plus.

Multicultural or cross-cultural experience.

Interest in birds, conservation, environmental justice, or related areas.

Salary Description

$75,780 – $84,200*; Based on experience