Finance & Administrative Coordinator (F/M/X) - french speaking

Within our Global Sales Luxury & Lifestyle team, we are looking for a profile dedicated to the coordination and management of complex financial flows related to international trade shows, B2B client events, and B2B communication activities. This role covers the entire Procure-to-Pay cycle, budget monitoring for activities, coordination of supplier payments, and optimization of financial processes with multiple internal and international stakeholders. The incumbent will contribute to ensuring the reliability of budget monitoring, compliance with procurement processes, and the smooth flow of supplier payments in a complex international environment and within a multidisciplinary team.

Key Responsibilities:

• Budget Management and Financial Monitoring:

  • Participation in the preparation and monitoring of budgets (B1, B2, LE).
  • Monitoring of commitments, expenses, and payments, and updating budget reports (Excel).

• Procure-to-Pay Cycle Management:

  • Management of quotes, purchase orders, and supplier invoices within the group's tools.
  • Payment tracking and coordination with Finance and Procurement in case of issues.

• Coordination of International Payments:

  • Coordination with Finance and Accounting teams in different regions of the group.
  • Monitoring of supplier payments made by various entities.

• Supplier Relationship Management:

  • Primary contact for invoicing and payment matters.
  • Management of invoicing discrepancies and internal coordination to resolve disputes.

• Hotel Re-invoicing Management:

  • Coordination of the re-invoicing process after each trade show.
  • Monitoring the transmission and receipt of invoices by hotels.

• Team Support & Process Improvement:

  • Financial support to the Global Sales Luxury & Lifestyle teams. 
  • Contribution to the improvement of financial processes and payment solutions.

• Education:

  • Bachelor's or Master's degree in Finance / Management / Business Administration or an equivalent field.

• Professional Experience:

  • 4 to 6 years of experience in operational finance / budget management.
  • Experience with procurement processes / procure-to-pay / financial coordination.
  • Experience in an international or event-related environment is a plus.

• Technical Skills:

  • Excellent proficiency in Excel (budget tracking, reporting, analysis).
  • Good understanding of Procure-to-Pay processes.
  • Experience with financial or procurement tools (Coupa, SAP, or equivalent).
  • Ability to manage multiple financial streams simultaneously.

• Behavioral Skills:

  • Rigor and attention to detail.
  • Strong organizational skills.
  • Ability to manage multiple stakeholders.
  • Analytical mindset and problem-solving.
  • Proactivity and autonomy.
  • Strong interpersonal skills with international contacts.

• Languages:

  • Fluent  in English and French is essential.