Legal Team Assistant

Role overview

An international law firm’s Manhattan office in New York City is hiring a Legal Team Assistant to provide coordinated administrative and legal support to its attorneys and broader team.

Key responsibilities

• Work closely with the team to deliver day-to-day legal administrative assistance, manage incoming requests, and ensure tasks are completed accurately and followed through.
• Stay ahead of attorney needs, coordinate priorities, meet deadlines, and liaise with internal departments as required.
• Keep records precise and aligned with firm procedures, including records management practices and NetDocs usage standards.
• Prepare, edit, proofread, and format a wide range of documents, and assist with detailed document preparation, filings, and presentation materials.
• Gather and organize information from databases, support document retrieval, and enter data as needed.
• Maintain both electronic and paper files, and help oversee filing, compliance, and records coordination.
• Handle invoices, expenses, and intake paperwork while ensuring adherence to billing rules and outside counsel guidelines.
• Contribute to billing tasks by drafting, checking, and tracking client invoices so they are accurate and submitted on time.
• Manage calendars, contacts, and meetings, while arranging logistics and keeping client records current.
• Provide general administrative help with correspondence, phone calls, travel arrangements, and case-related documents.
• Continue building knowledge and remain up to date on firm systems, technology, and best practices.

Requirements

• High school diploma or an equivalent qualification.
• 3 to 6 years of experience in secretarial work or a closely related role.
• Background in professional services is required; prior legal industry exposure is considered an advantage.
• Working knowledge of legal terminology and common legal documents.
• Strong verbal and written communication skills, with a proactive approach.
• Ability to take initiative and manage several matters efficiently at the same time.
• Skilled at setting priorities and working to deadlines.
• Well-developed time management and organizational abilities.
• Strong troubleshooting ability and comfort working under deadline pressure.
• Proficiency in Microsoft Office applications.

Additional information

Job ID: 48046.

The position is based in Manhattan, New York City, within the New York City Metropolitan Area.

This role is with a premier international law firm.

Responsibilities

• Work closely with the team to deliver day-to-day legal administrative assistance, manage incoming requests, and ensure tasks are completed accurately and followed through.
• Stay ahead of attorney needs, coordinate priorities, meet deadlines, and liaise with internal departments as required.
• Keep records precise and aligned with firm procedures, including records management practices and NetDocs usage standards.
• Prepare, edit, proofread, and format a wide range of documents, and assist with detailed document preparation, filings, and presentation materials.
• Gather and organize information from databases, support document retrieval, and enter data as needed.
• Maintain both electronic and paper files, and help oversee filing, compliance, and records coordination.
• Handle invoices, expenses, and intake paperwork while ensuring adherence to billing rules and outside counsel guidelines.
• Contribute to billing tasks by drafting, checking, and tracking client invoices so they are accurate and submitted on time.
• Manage calendars, contacts, and meetings, while arranging logistics and keeping client records current.
• Provide general administrative help with correspondence, phone calls, travel arrangements, and case-related documents.
• Continue building knowledge and remain up to date on firm systems, technology, and best practices.

Requirements

• High school diploma or an equivalent qualification.
• 3 to 6 years of experience in secretarial work or a closely related role.
• Background in professional services is required; prior legal industry exposure is considered an advantage.
• Working knowledge of legal terminology and common legal documents.
• Strong verbal and written communication skills, with a proactive approach.
• Ability to take initiative and manage several matters efficiently at the same time.
• Skilled at setting priorities and working to deadlines.
• Well-developed time management and organizational abilities.
• Strong troubleshooting ability and comfort working under deadline pressure.
• Proficiency in Microsoft Office applications.