Assistant Event Manager (Must Reside in Nova Scotia)

Position Title: Assistant Event Manager (Must Reside in Nova Scotia)

Location: 75White Point #2, Hunts Point, Nova Scotia, Canada

Reports To: Event Service Manager

Resort Division: Resort F&B Services

Employment Type: Full-Time

Position Overview:

The Assistant Event Manager, is responsible for assisting the Events Manager with all daily functions of the Events Department. They play a pivotal role in the meticulous planning and execution of diverse event types such as trade shows, conferences, seminars, conventions, weddings and more. The Assistant Event Manager will offer administrative support to the Event Manager as well as the Event Coordinator, with taking group guest reservations, coordinating billing, and communication with all departments at the resort, and in all aspects of planning future groups and functions.

Tasked with assisting our clients as well as the Event Coordinator to organize event details and coordinating information for various departments, the Assistant Event Manager will provide informed recommendations on accommodation, catering, venue selection, entertainment, and more. In managing all venue related logistics, the Assistant Event Manager make the hosts’ job easier, allowing them to focus on other details and to fully enjoy the events they’ve planned.

Through adept event planning skills, the Assistant Event Manager contribute to enhancing the reputation of our Resort and effectively promote our organizational goals and strategies.

Key Responsibilities:

• Providing efficient, attentive and friendly service to the guest
• Adherence and maintenance of established standards
• Desire to assist and lead by example and be a pro-active member of the Events Team of White Point Beach Resort
• Respond to all group inquiries from external guests as well as from Halifax Sales office.
• Assist in the completion of all assigned administrative responsibilities required to maintain the smooth operation of the Events Department
• Sales of groups and conventions. This includes production of contracts and appropriate follow up to the commitment stage. Following commitment, department will finalize with the guest all details of the upcoming visit including rooming lists, food & beverage requirements, meeting room schedules & set-ups, refreshment services, organized leisure times, billing arrangements. In all stages of the arrangements the department look for opportunities to be helpful with suggestions as to the organization of the agendas, menus, and any other information where an overall awareness of the other activity in the hotel will be of assistance to the guest or where an opportunity to enhance the quality of visit is presented.
• Prior to arrival, the department will communicate fully with all other appropriate operating departments of White Point as to the requirements and expectations of the group.
• Attend and contribute to meetings as required by the Events Manager
• Carries out other duties as required by the Events Manager

Qualifications

• Desire to gain knowledge of standard operating financial statements, as well as the budgeting process, scheduling and effective cost management.
• Excellent interpersonal and communication skill, both written and verbal are required
• Excellent organizational skills, attention to detail, ability to multi-task in a stressful environment, and creative problem solving skills are necessary.
• Results oriented relationship builder
• Independent but collaborative when necessary
• High energy, passionate and resilient
• Unfazed by change or adversity
• Humble and good sense of humour
• Executive maturity, professionalism and presence
• Smart, courageous, leader
• Exemplary customer service skills and a demonstrated willingness to exceed guest expectations
• Previous event planning experience considered an asset
• Previous food & beverage catering experience considered an asset
• Must have current Serve Safe certificate

Working Conditions:

● Must be able to work flexible hours including days, evenings, nights, weekends and holidays

● Stand, sit or walk for an extended period or for an entire shift

White Point Peach Resort is an equal opportunity employer committed to hiring a diverse workforce. WPBR is also committed to providing accommodations for people with disabilities. Upon request by the applicant, accommodation will be provided in all parts of the hiring process. Please contact the Human Resources department with any accommodation requests.

Pay: $45,000.00-$50,000.00 per year

Application question(s):

• Do you reside in Nova Scotia?

Work Location: In person