Location

Springfield, IL 62706

Scheduled Hours

40

Position Summary

Responsible for overall management of the department’s operations including human resources, payroll, and contractual agreements. Directs, manages, plans, and coordinates all aspects of services for payroll, employment, compensation, employee relations, compliance, and guidance for development of Managers with in the Department. Develops effective working relationships across multiple levels of the WUSM & WU organizations and may manage cross-functional teams.

Job Description

• Manages payroll processes, procedures, monitors, directs and analyses payroll operations throughout the department. This includes, meeting all deadlines, ensuring timely payment of faculty incentives, ensuring sources are up to date and changes are made timely in order to limit PCT volume, managing annual compensation budget, managing annual salary planning process, ensuring professional liability information is reviewed and updated annually, manages E-PARs, telecommuting.
• Oversight for departmental visas in cooperation with international office.
• Manages of hiring process and faculty salary continuation.
• Manages annual and probationary evaluations, develops and maintains sourcing and other payroll related reports as requested and all other payroll related functions.
• Manages the onboarding and off boarding process for department. This includes departments FTE approval process is completed, job postings, salary offers to maintain internal equity with qualifications, proper licensures are obtained, provide departments onboarding checklists are provided to the new applicant and hiring manager.
• Ensures off boarding checklists are provided and returned and access to systems have been deactivate.
• Manages non- appointees; proper documents are obtained and completed, meets all compliance based off the non-appointee type including drug and background checks.
• Ensures non-appointees are not on campus prior approval.
• Maintains status while on campus.
• Leads management with developing job descriptions for new or reorganized positons in conjunction with compensation.
• Establish the correct titles based on FLSA requirements.
• Ensures new and replaced FTEs are processed through the departments justification process.
• Serve as departmental human relations contact.
• Provides expertise, guidance’s and resolutions in complex personnel issues in conjunction with WUSM Human Resources.
• Handles extremely sensitive and confidential employee relations matters.
• Resolve issues and ensure that department complies with federal, state and local laws and regulations.
• Manage the maintaining of all contractual agreements of the department, including billing and collection for all contracts with outside institutions.
• Review all contracts on agreements effective date for any compensation changes and that the changes are implemented appropriately.
• Creates and maintains regular training and support sessions for department managers and supervisors.
• Manages that all compliance trainings are completed.
• Determine feasibility of process improvement opportunities and provide guidance to staff in the development of business tools and solutions.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting Or Management (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration

Work Experience:

Purchasing (7 Years), Government Contracting (7 Years), Payroll (7 Years)

Skills:

Business Relationships, Collaborative Mindset, Computer Literacy, Contract Agreements, Cross-Functional Management, Ethical Practices, Group Presentations, Human Resources (HR), Interpersonal Communication, Leading by Influence, Microsoft Excel, Microsoft Outlook, Microsoft Word, Negotiation, Oral Communications, Payroll, Personal Initiative, Persuasion, Problem Resolution, Working Independently, Written Communication

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.