Family Law Paralegal & Office Manager

Our client is a growing family law practice seeking an experienced Paralegal & Office Manager to join their team. This is a dynamic, hands-on role that blends legal support with office operations, ideal for someone who enjoys variety, autonomy, and being a key part of a collaborative team.

This position is a 15-month maternity leave coverage, with the potential for extension.

While processes and procedures are in place, the environment remains entrepreneurial and evolving, perfect for someone who thrives in a fast-paced setting and enjoys bringing structure and efficiency to a busy practice.

Key Responsibilities

Accounting & Financial Management

• Manage trust and general accounting, including:
• Ensuring invoices are paid in a timely manner
• Preparing trust cheque requisitions for client payments
• Handling intake and return of client trust funds
• Oversee client billing, payment plans, and account tracking
• Liaise with external accountant, including:
• Monthly trust reporting
• Ensuring accounts are accurate and up to date
• Organizing and uploading invoices to shared drives

Practice & Office Management

• Manage calendars for three lawyers, including scheduling meetings, calls, and questionings
• Oversee file and time management across all matters
• Coordinate courier deliveries and occasional mailings
• Support general office operations and workflow efficiency

Client & File Management

• Act as a key point of contact for clients, including:
• Managing expectations and timelines
• Requesting and organizing financial disclosure
• Ongoing client communication
• Handle intake of new clients, including:
• Sending intake documents and retainer agreements
• Receiving retainer funds
• Maintaining accurate records in Clio Manage
• Legal Support (Family Law)
• Draft correspondence to clients and opposing counsel
• Prepare and draft court documents, including:
• Statements of Claim, Defence, and Counterclaim
• Divorce documents
• Affidavits and MIT materials
• Prepare and maintain pleadings and financial disclosure binders
• Draft first versions of separation and divorce agreements
• Prepare exhibits and affidavits for filing
• File documents with the Alberta Court of Justice, Court of King’s Bench, and Court of Appeal

Qualifications

• 5–10+ years of experience in family law (required)
• Strong experience with both legal support and office management responsibilities
• Proficiency with Clio Grow/Manage and Microsoft Office
• Solid understanding of trust accounting and billing practices
• Highly organized, detail-oriented, and able to manage multiple priorities
• Comfortable working in a fast-paced, evolving environment
• Proactive, resourceful, and able to work independently

Why This Role?

This is a unique opportunity to step into a high-impact role where you’ll be trusted to keep both the legal and operational sides of the practice running smoothly. It’s ideal for someone who enjoys ownership, variety, and being an integral part of a growing team, with the potential for longer-term opportunity.

If you enjoy family law and are looking to take the next step in your career, we would love to connect with you! Please send your resume, in confidence, to Shona Tischner at shona@urbanlegal.ca.

At Urban Legal Recruitment, we value your privacy and ensure complete discretion throughout the process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.