Operations & Administrative Coordinator

Greater Baltimore Area (Towson, MD)

Pay Rate: $25/hour

Position Summary

We are seeking a reliable and detail-oriented Operations & Administrative Coordinator to support daily office functions and assist with the planning and execution of classes, programs, and special events. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing administrative tasks with hands-on coordination.

The right candidate will play a key role in keeping operations organized, supporting multiple teams, and ensuring a professional and welcoming experience for members, clients, and visitors.

Core Responsibilities

• Provide administrative and operational support for educational programs, meetings, and events
• Serve as front desk backup, greeting visitors and assisting with general inquiries
• Coordinate schedules, manage calendars, and support meeting logistics
• Handle incoming calls, emails, and communications with professionalism and responsiveness
• Prepare and distribute documents, reports, presentations, and internal communications
• Maintain accurate and organized digital and physical filing systems
• Assist with event coordination, including planning, logistics, and on-site support
• Manage office supply inventory and place orders as needed
• Perform data entry, record maintenance, and database updates
• Support cross-functional teams such as Marketing, Accounting, and Leadership as needed
• Ensure smooth day-to-day office operations and adherence to internal procedures

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• 2+ years of experience in an administrative, office support, or coordination role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• High attention to detail and a proactive, problem-solving mindset
• Ability to work both independently and collaboratively in a team environment

What Makes You a Great Fit

• You're organized, dependable, and enjoy keeping things running smoothly
• You can pivot quickly and handle a mix of responsibilities without missing details
• You're comfortable interacting with a variety of stakeholders and teams
• You take initiative and look for ways to improve processes

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.