Receptionist/Executive Assistant

Job Summary

The Executive Assistant & Front Office Executive will provide comprehensive administrative and operational support to the COO&ED (India). The role is also responsible for managing the Front Office and ensuring the smooth execution of all related administrative activities.

Key Responsibilities

Executive Support

• Handle confidential information with the highest level of integrity and discretion.
• Manage calendars, appointments, meetings, and travel arrangements for the COO and Executive Director.
• Coordinate internal and external meetings, including scheduling, agenda preparation, meeting room arrangements, and logistics.
• Maintain records, files, and executive documentation in an organized manner.
• Track action items and follow up with relevant departments to ensure timely completion.
• Screen calls, emails, and correspondence, prioritizing communications appropriately.
• Assist in preparing monthly reports, presentations, and management review documents.

Reception & Front Office

• Serve as the first point of contact for visitors, clients, vendors, and employees.
• Welcome guests professionally and coordinate visitor access.
• Maintain the reception area to ensure a professional appearance.
• Coordinate meeting room bookings and hospitality arrangements.

Administrative Support

• Coordinate travel bookings, hotel reservations, visas (if required), and expense claims.
• Support event planning, conferences, leadership meetings, and customer visits.
• Maintain office records, employee contact lists, and documentation.
• Liaise with internal departments and external service providers.
• Qualifications

Education

• Bachelors degree in business administration, Commerce, Management, or a related field.
• Diploma or certification in Office Administration is an added advantage.

Experience

• 1 - 5 years of experience as an Executive Assistant, Executive Secretary, Front Office Executive, or Receptionist supporting senior management.
• Experience supporting C-level executives or directors is preferred.
• Experience in a corporate or multinational environment is an advantage.

Required Skills

• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent calendar and meeting management skills.
• Strong interpersonal and customer service skills.
• Ability to multitask and prioritize effectively.
• Attention to detail and problem-solving skills.
• Professional telephone etiquette.
• Ability to work independently with minimal supervision.

Pay: ₹200,000.00 - ₹400,000.00 per year

Work Location: In person