Team - Administration Assistant

Job Overview

We are seeking a highly organized and detail-oriented Team - Administration Assistant to support our office operations. This role is essential in maintaining efficient administrative workflows, providing excellent customer service, and ensuring smooth communication across departments. The ideal candidate will possess strong computer skills, experience with office management tools, and a professional demeanor suitable for front desk and clerical responsibilities. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office.
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
• Assist with scheduling appointments, meetings, and calendar management for team members
• Support bookkeeping activities such as invoicing, billing, and basic financial record keeping
• Provide customer support via phone and email, addressing inquiries efficiently and courteously
• Proofread documents for accuracy and clarity before distribution
• Handle administrative tasks such as copying, scanning, faxing, and document preparation
• Contribute to team projects by coordinating tasks and ensuring deadlines are met

Qualifications

• Proven clerical or administrative experience in an office setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Strong computer skills including data entry, typing, proofreading, and file management
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional customer service skills with professional phone etiquette and communication abilities
• Ability to handle front desk responsibilities confidently while maintaining a welcoming atmosphere
• Familiarity with multi-line phone systems and general office equipment
• Attention to detail and accuracy in all tasks performed
• High school diploma or equivalent required; additional certifications in office administration or related fields are advantageous

Pay: $20.00-$22.00 per hour

Benefits

• Dental care
• Extended health care

Work Location: In person