Event & Meeting Coordinator

Event & Meeting Coordinator

Who we are

We are an agile consulting firm that partners with federal clients to deliver strategic communications, training, and engagement solutions. We’re a collaborative, fast-moving team that thrives on strong relationships — both with our clients and with each other — and are focused on delivering thoughtful, high-quality work that makes an impact.

Role Description

In this position, you will be part of a team responsible for planning, coordinating, and executing external events and meetings in support of our client. You will manage the full lifecycle of events, from initial concept through execution and follow-up, ensuring a seamless and high-quality experience. We are looking for a self-motivated team player who can think strategically while managing logistics, is comfortable working in a fast-paced environment, and has strong attention to detail. Your work will vary, but you can expect to support event planning and facilitation, coordinate logistics and stakeholder engagement, and contribute to outreach efforts and external engagements.

What you’ll be responsible for:

• Capturing requirements and expectations for events and engagements
• Coordinating logistics for events, meetings, external engagements, and site visits
• Liaising with vendors, exhibitors, stakeholders, and government partners
• Supporting venue selection, speaker coordination, and event scheduling
• Providing on-site support, including set-up, execution, and tear-down
• Conducting final event checks and ensuring a smooth participant experience
• Supporting event budgets and tracking related information
• Assessing event success and documenting lessons learned
• Drafting briefing materials, including background information, logistics, and talking points

What you need to apply:

• Local to the D.C, Maryland, or Virgina area- this is a hybrid position and requires two days a week in our Washington D.C. office space
• Bachelor’s degree in a related field
• 5+ years’ experience in a corporate environment; client service experience a plus
• Be a strong team player with the ability to communicate effectively across an organization
• Excellent oral presentation and written communication skills
• Proven ability to independently manage several projects simultaneously and to produce measurable results
• U.S. citizenship
• Ability to travel up to 30% when necessary
• Have transferable clearance or ability to acquire a clearance

You’ll get extra credit for:

• Experience with government contracts
• Advanced degree or certifications
• An understanding of Federal IT environments
• Adept at learning several IT programs and software
• Graphic design skills
• Government clearance a plus
• Section 508 knowledge

How to apply

This part is important. Please email your resume to talent@teambstrategy.com or visit our careers page (https://www.teambstrategy.com/careers). Along with all the usual info, your resume should include information about your background in event and meeting coordination. If you feel compelled to include a cover letter, please tell us about yourself and why you’re a good fit for our team. If you have a personal website – make sure to include the link.