Onboarding Specialist

Position Title: Onboarding Specialist

Location: Hybrid (2-3 days a week Arlington, VA)

Other Considerations:U.S. Citizen or Permanent Resident (Required)

POSITION SUMMARY

The Veteran Affairs Onboarding Specialist manages the end-to-end integration process for employees and partner resources who will need access to VA systems to support their work, specifically focusing on VA compliance, background checks, and credentialing. You will facilitate communication with the VA Contracting Officer Representatives, process and submit onboarding paperwork on behalf of the applicant, coordinate IT setup, and ensure accurate and timely completion of the strict VA requirements for system access.

RESPONSIBILITIES

• Credentialing, Privileging, and Administrative Processing: Managing all required documentation, VA and applicant communication, and verifying that fingerprint, PIV card, and other appointments are made and completed in a timely manner for VA project onboarding
• Coordination & Compliance: Ensuring compliance with VA rules, regulations, and security protocols
• IT & Logistics Setup: Ensuring new hires have necessary hardware, software, and system access
• Scheduling orientation sessions and ensuring completion of all required documentation.
• Serve as the primary point of contact for new employees during their initial VA integration period, addressing questions and providing support
• Collaborate with HR, IT, and department managers to prepare workstations, access credentials, and training materials prior to employee start dates
• Develop and maintain onboarding materials and programs that reflect current company policies, culture, and compliance requirements
• Track and report onboarding metrics to identify areas for process improvement and enhance the overall new hire experience

QUALIFICATIONS

• Bachelor's degree in Human Resources, Business Administration, or a related field
• At least 2 years of experience in employee onboarding, human resources, or a related administrative role
• Strong organizational skills with the ability to manage multiple onboarding schedules and tasks simultaneously
• Excellent communication skills, both written and verbal, to effectively interact with new hires and internal stakeholders
• Proficiency with Microsoft Office
• Experience working within the information technology or information services industry
• Familiarity with learning management systems (LMS) and digital onboarding platforms
• Experience with Veterans' services or government hiring processes preferred

WORKING CONDITIONS

Standard Business hours are Monday through Friday (9:00 - 5:00 ET). Occasional extended or weekend hours may be required based on operational needs. Must have reliable internet service that allows for effective telecommuting.

BENEFITS

Sprezzatura offers a comprehensive and flexible benefit package to include:

• Medical, Dental, and Vision
• Health Saving Account (when enrolled ineligible plan) with Company contribution
• Company paid Life, Accidental Death, Short-term & Long-term Disability
• Voluntary Accident, Hospital Indemnity, & Critical Care Insurance
• Voluntary Medical & Dependent Care Flexible Spending Accounts
• Accrued Paid Time Off & Company Paid Holidays
• 401(k) Retirement Plan with Company match

WORK AUTHORIZATION

Sprezzatura participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S.

EEO STATEMENT

Sprezzatura is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other legally protected characteristic. Applicants have the right to discuss, disclose, or inquire about compensation without retaliation. Reasonable accommodations are available for qualified individuals with disabilities.

This job description is not intended to be an employment contract and does not guarantee employment for any specific duration.