Administrative Assistant

<p><strong>Date: </strong>June 2026</p> <p><strong>Department:</strong> Administration</p> <p><strong>Reports to:</strong> Office Manager</p> <p><strong>Status:</strong> Contract Full-Time (8-week contract)</p> <p><strong>Rate of Pay:</strong> $27.20 per hour</p> <p><strong>Location:</strong> Etobicoke, ON</p> <p><strong>Work Type:</strong> On-site</p> <p><strong>Time Required on Site:</strong> 100%</p> <p>&nbsp;</p> <p><strong>The Opportunity Awaits—Where Passion Meets Impact!</strong></p> <p>Second Harvest is Canada’s largest food rescue organization and the expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to non-profits across the country to feed communities. Demonstrating our values of Innovation, Impact and Integrity, we strive for No Waste. No Hunger.</p> <p>&nbsp;</p> <p>If you are ready to bring your expertise and innovation to a mission-driven organization, this is your moment.</p> <p><strong>Enter Second Harvest…</strong></p> <p>Think we're just about redirecting food surplus? Think bigger.</p> <p>Here's why Second Harvest is your next career leap:</p> <ul> <li>Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada.</li> <li>With a mission fueled by a no-waste, no-hunger ethos, we're not just changing the game—we're rewriting the rules.</li> <li>Our strategic approach aligns with the United Nations’ Sustainable Development Goals (SDGs), making every day a step towards global change.</li> </ul> <p><strong>&nbsp;</strong></p> <p><strong>The Role:</strong></p> <p>Second Harvest is looking for an organized and dedicated team player to join our team as an <em>Administrative Assistant</em><em>.</em> This position will provide front reception support for our busy Etobicoke office, serving as the first point of contact and representing the organization in a positive and professional manner. They will also provide a wide range of administrative support for our Administration department. We are looking for someone with strong communication and interpersonal skills who can handle a variety of tasks throughout the day.</p> <p>&nbsp;</p> <p><strong>Your Impact:</strong></p> <ul> <li>Provide front reception coverage, always keeping it tidy and presentable. Greet and communicate with all visitors in a courteous, professional manner, and receive incoming food and monetary donations.</li> <li>Support with answering the general phone line and the main Second Harvest inbox, providing exceptional customer service. Respond to external calls and emails in a timely manner, redirecting when necessary.</li> <li>Maintain comprehensive records of email correspondences, phone calls, and in-person visits.</li> <li>Support and embody Second Harvest’s organizational culture and core values (Community, Environment,</li> <li>Integrity, Collaboration).</li> <li>Receive incoming deliveries and shipments, open and circulate office mail, and arrange outgoing deliveries and courier services for rush items when needed.</li> <li>Provide backup support for conducting regular counts for office supplies and inventory.</li> <li>Provide support in maintaining cleanliness and functionality of office equipment.</li> <li>Respond to staff inquiries/requests and provide administrative support to colleagues to ensure the efficient operation of the office.</li> <li>Provide support in closing and/or opening duties where applicable.</li> <li>Serve as cultural ambassador by providing orientation and training to new employees on administrative procedures and policies, using office equipment (printers, mail machines, etc.), and other general office procedures.</li> <li>Perform other related duties as required or assigned to support the overall goals of the organization.</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p><strong>Who You Are:</strong></p> <ul> <li>Funded through Canada Summer Jobs, to be eligible for this opportunity, candidates must: <ul> <li>be <strong>Youth between 18 and 30 years</strong> of age at the start of the employment.</li> <li>be a <strong>Canadian citizen, permanent resident, or person to whom refugee protection has been conferred</strong> under the Immigration and Refugee Protection Act for the duration of the employment, and</li> <li>have a <strong>valid Social Insurance Number</strong> at the start of employment and be <strong>legally entitled to work in Canada</strong> in accordance with relevant provincial or territorial legislation and regulations.</li> </ul> </li> <li>Available to work for the entire contract duration.</li> <li><strong>Education</strong>: Completion of a minimum of one-year post-secondary education preferably in a related field of study.&nbsp;&nbsp;</li> <li><strong>Passionate</strong>: You are inspired by the work of Second Harvest and our vision of “No No Hunger.”</li> <li><strong>Customer-Focused: </strong>You have demonstrated success in a customer service or customer-facing</li> <li><strong>Communicator</strong>: You have strong verbal/written communication skills and are comfortable talking to anyone. You can write and present information in a clear and concise manner to a variety of audiences.</li> <li><strong>Organized</strong>: You have strong organizational and time management You have a very keen attention to detail coupled with the ability to multitask.</li> <li><strong>Detail-Oriented</strong>: You are proud of your work and know that cutting corners isn’t an option. You are thorough, accurate, and can execute repetitive tasks with precision and efficiency.</li> <li><strong>Diligent</strong>: You know how to get the job done, doing whatever it takes to meet and exceed</li> <li>Proficient with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook).</li> <li><strong>A motivated self-starter</strong>: capable of learning on the job and resolving situations with a positive</li> <li>Professional, and able to maintain confidentiality at all</li> </ul> <p>&nbsp;</p> <p><strong>Second Harvest Offers:</strong></p> <ul> <li>A competitive salary well above minimum wage.</li> <li>Professional experience in a role that makes a real difference.</li> <li>Flexible work hours and a commitment to work-life balance.</li> </ul> <p>&nbsp;</p> <p><strong>Apply For This Role:</strong></p> <p>Ready to lead at the forefront of food security and sustainability? Join us at Second Harvest and be part of a team that's not just meeting the standard but setting it. <strong>Apply today</strong> and be the change you want to see in the world.</p> <p>Second Harvest uses AI tools to assist with application screening. We monitor these tools to reduce bias and ensure fair evaluation based on skills and qualifications.</p> <p><strong>Commitment to Equity, Diversity, and Inclusion:</strong></p> <p>Second Harvest is committed to fostering a diverse and inclusive work environment. We strongly encourage applications from all qualified individuals, especially those from equity-deserving groups, including racialized persons/persons of color, Indigenous peoples, women, persons with disabilities, and members of the LGBTQ2S+ community.</p> <p><strong>Accessibility &amp; Accommodations:</strong></p> <p>If you require any accommodations at any stage, please contact us via <a href="mailto:humanresources@secondharvest.ca">humanresources@secondharvest.ca</a> and we will work with you to meet your needs.</p>