Administrative Assistant (Part-time)

Company: Seahorse Defense Supply

Location: Remote (India)

Schedule: Part-time - 4 to 6 hours daily

Employment Type: Contract - Part-time with potential to transition to full-time

Reports To: CEO

Role Overview

Seahorse Defense Supply is seeking a detail-oriented and adaptable Administrative Assistant to support day-to-day business operations. This role is suited for someone who thrives as an all-rounder and is comfortable assisting across multiple functions, including email coordination, supplier follow-ups, data entry, research, and general administrative tasks.

As part of a small and growing team, this position requires flexibility, initiative, and a willingness to take on varying responsibilities based on daily business needs. The ideal candidate will not only complete assigned tasks but also identify opportunities to improve processes, suggest simple automations, and contribute to overall team efficiency.

Key Responsibilities

• Monitor, organize, and respond to supplier emails
• Follow up on RFQs, purchase orders, and pending responses
• Record and maintain accurate data in Google Sheets
• Enter and update pricing and supplier information
• Conduct vendor research and basic evaluation
• Draft and send professional follow-up and outreach emails
• Maintain organized inbox systems and tracking structures
• Support sales, sourcing, and other administrative tasks as required
• Assist with process improvements and workflow organization where applicable

Required Skills and Qualifications

• Proficiency in Microsoft Excel and Google Sheets, including basic formulas
• Strong written and spoken English
• Experience managing high volumes of email communication
• High attention to detail and accuracy in data handling
• Ability to work independently while adapting to changing priorities
• Working knowledge of Microsoft Office and Google Workspace

Preferred Qualities

• Experience in administrative or office support roles
• Strong computer proficiency and ability to navigate multiple tools
• Ability to manage multiple tasks and shifting priorities
• Willingness to learn new tools, systems, and processes
• Self-motivated with a proactive and problem-solving approach
• Interest in improving workflows and contributing ideas

Work Schedule and Location

This is a remote role based in India requiring 4 to 6 hours per day, Monday to Friday.

Flexibility with work hours is required. The role will involve regular overlap with US business hours, which may extend into evening hours in India. Candidates must be comfortable adjusting their schedule based on business needs.

During the training period, work will typically begin around 12 PM IST. Ongoing schedules will require consistent overlap with US Eastern Time.

Compensation and Benefits

Compensation is 16,000 INR per month. Additional details will be discussed during the hiring process.

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: Remote