Administrative Coordinator

About the Role

A respected scientific association is seeking an experienced Executive Assistant / Administrative Coordinator to support senior leadership, including the CEO, while also assisting a broader internal team. This role is perfect for a polished administrative professional who has supported C-suite executives and can flex between executive support and general administrative responsibilities.

Key Responsibilities

• Provide direct administrative support to the CEO and senior leadership
• Manage calendars, schedule meetings, and coordinate logistics
• Assist with administrative needs for additional team members, including technical staff
• Handle communication and correspondence on behalf of leadership
• Support internal projects and organizational initiatives
• Ensure smooth day-to-day operations through proactive support

What We’re Looking For

• 3+ years of administrative or executive support experience
• Prior experience supporting C-suite executives strongly preferred
• Excellent communication skills (written and verbal)
• Highly organized with strong multitasking abilities
• Comfortable working independently and managing priorities
• Professional presence and ability to interact with high-level stakeholders

Rockville, MD (Red Line Accessible – near Rockville Pike)

Pay: $55,000–$60,000

Hours: 37.5 hours/week

Schedule: Hybrid (Onsite Wednesday & Thursday; Remote Monday, Tuesday, Friday)

Start Date: ASAP