Data Entry/Office Administrator (Windows and Doors)

Data Entry / Office Administrator (Windows and Doors) – Toronto Office

Welcome to EuroLine Windows. Founded in Canada in 1993, we are a leading North American custom window and door manufacturer that puts high quality first. Using advanced European fenestration technologies, EuroLine is renowned for our incredible engineering, beautiful designs, next level performance, and exceptional service. Come see the difference genuine quality makes.

Data Entry Responsibilities

• Accurately enter data provided by sales staff into our quoting software.
• Identify and resolve irregularities, ambiguities, and potential issues in the data.
• Ensure quotes align with project specifications and performance requirements.
• Take on estimating and quoting tasks with increasing independence as you learn our products and system.
• Assist with project handoff and basic coordination items with operations and production teams upon award. Training provided as the role develops.

Office Administration Responsibilities

Daily / Weekly Duties

• Maintain a consistent presence in the showroom, supporting visitors and assisting with customer walk-ins.
• Answer and direct incoming phone calls and emails.
• Manage office correspondence and customer inquiries.
• Prepare and maintain project files, contracts, and documentation.
• Coordinate meetings, appointments, and office schedules.
• Assist the sales team with administrative support and document preparation.
• Process incoming and outgoing mail, courier shipments, and deliveries.
• Order and maintain office supplies and equipment.
• Coordinate communication between internal departments and external stakeholders.

Monthly Duties

• Assist with invoicing, purchase orders, and basic accounting administration.
• Maintain and archive project records and documentation.
• Monitor outstanding quotations and follow-up opportunities.
• Support management with administrative reporting and special projects.
• Ensure office procedures and filing systems remain organized and up to date.

Qualifications and Required Skills

• Strong attention to detail and accuracy in data entry.
• Strong organizational and time-management skills.
• Punctual and reliable.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Comfortable learning new software systems. Full training is provided on our internal estimating system.
• Strong communication and customer service skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively within a team environment, including in a fast-paced setting.

Desired Skills

• Previous experience in the window, door, glazing, or construction industry is considered an asset, but not required. We train the right person on our products, codes, and estimating system.
• Knowledge and experience using AutoCAD to review and interpret construction drawings.
• Ability to read take-off sheets, architectural plans, and shop drawings.

Work Schedule

• This is a full-time, in-office position based in the Toronto office and showroom.
• Regular office hours are Monday through Friday, from 8:00 AM to 4:00 PM.
• Attendance in the office during scheduled working hours is required to support daily operations, showroom coverage, customer service, data entry and quoting activities, and team collaboration.

Compensation

Expected compensation: $21.00 – $22.00 per hour.

Additional Information

• This posting is for an existing vacancy.
• EuroLine Windows uses artificial intelligence in the screening, assessment, and selection of applicants for this position.
• EuroLine Windows is an equal opportunity employer. We are committed to building a diverse and inclusive workforce and welcome applications from all qualified individuals.
• EuroLine Windows is committed to providing accommodations for applicants with disabilities throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs.