Job Overview

The successful candidate will also undertake a one-year assignment as Project Manager to lead the development and implementation of the Volunteers Supporting Aging in Place community health initiatives. (See attached project overview.)

Following the project term, the role continues as Executive Assistant / Office Manager (EA/OM) with a primary focus on governance and administration. The EA/OM is a core leadership role responsible for governance, administration, and operational support to the CAO, Mayor, and Council.

PROJECT MANAGER DUTIES (INITIAL ONE-YEAR TERM)

• Develop and implement the full program infrastructure required to support a volunteer-based system serving vulnerable populations, including policies, procedures, training materials, role descriptions, and supporting documentation.
• Establish and maintain a volunteer management system utilizing Better Impact volunteer management software to support data collection, process management, and volunteer coordination.
• Design and implement quality assurance measures to ensure program effectiveness, accountability, and continuous improvement.
• Launch volunteer services by recruiting, onboarding, training, and deploying initial volunteer roles to operational status.
• Develop a comprehensive service directory for public distribution, identifying available supports at the local, regional, and provincial levels.
• Ensure all volunteer systems and practices align with RVCL Code of Ethics and the Canadian Code for Volunteer Involvement.
• Develop scalable and transferable program frameworks that can be shared with and adapted by other rural communities.

EXECUTIVE ASSISTANT / OFFICE MANAGER DUTIES

• Coordinate the preparation and distribution of Council agendas, minutes, and reports, ensuring accuracy, completeness, and compliance with legislative and procedural requirements.
• Maintain and administer records management systems in accordance with municipal policies, ensuring proper documentation, retention, and accessibility of corporate records.
• Provide administrative support for governance functions, including assisting with policy development, bylaw preparation, and procedural compliance.
• Oversee day-to-day administrative operations, ensuring efficient workflow, coordination of office activities, and effective support to Council and Administration.
• Perform additional duties and responsibilities as assigned to support the overall operations of

QUALIFICATIONS

• Experience in project management
• Experience in policy development (asset)- Experience with volunteer organizations and volunteer management (asset)
• Health care related experience (asset)
• Strong communication and organizational skills
• Degree or diploma in relevant field(asset)
• Experience in municipal governance

For full job details, visit Candle Lake - Employment / Volunteer Opportunities

Job Type: Full-time

Pay: $65,694.00-$78,978.00 per year

Work Location: In person