About the role

The Admin Executive will be responsible for providing operational, administrative, visitorsupport and coordination support across project teams. The role ensures smooth day-to-

day project execution activities, external visitors support.Key responsibilitiesAbout the role

The Admin Executive will be responsible for providing operational, administrative, visitorsupport and coordination support across project teams. The role ensures smooth day-to-

day project execution activities, external visitors support.Key responsibilities

A. Project organization support & Facility Management Support

• Assist in managing office space planning, seating allocation, and workspace

optimization.

• Coordinate with vendors for facility maintenance, housekeeping, cafeteria,

transport, security, and other services.

• Support facility inspection routines, AMC schedules, and issue resolution.
• Maintain asset registers, inventory logs, and facility-related documentation.
• Assist with new office setups, relocations, and refurbishment activities.

B. EHS (Environment, Health & Safety) Responsibilities

• Support implementation of EHS guidelines, safety procedures, and compliance

requirements.

• Assist with workplace safety inspections, fire drills, and emergency preparedness

activities.

• Help maintain safety checklists, logs, and incident records.
• Ensure PPE availability and EHS onboarding for new employees.

C. Compliance & Documentation

• Maintain up-to-date licenses, statutory documents, insurance, and compliance

registers.

• Assist in tracking contract expiries, renewals, and vendor compliance documents.
• Ensure proper record-keeping for audits including real estate agreements and

safety certifications.

• Support internal and external audit requirements through timely documentation

and data submission.

D. Event & Engagement Management

• Support planning and execution of internal events such as townhalls, leadership

visits, and engagement activities.

• Manage event logistics, vendor coordination, venue setup, and communication.
• Handle hospitality arrangements, guest coordination, and administrative support

during events.

E. General Administrative Functions

• Manage office supplies, stationery, courier services, and procurement tasks.
• Assist in budgeting and expense tracking for admin projects.
• Coordinate travel and hotel arrangements as needed.
• Provide general administrative support to leadership and teams.Qualifications and skills

Essential

• Bachelor’s degree in any discipline (Business Administration preferred).
• 2–5 years of experience in Admin, Facility Management, Real Estate Support, EHS

Coordination, or similar roles.

• Experience in events, vendor management, or compliance documentation is an

advantage.

• Strong organizational and multitasking skills.
• Knowledge of facility operations and administrative processes.
• Basic understanding of EHS standards and compliance requirements.
• Proficiency in MS Office applications.
• Vendor management and coordination skills.
• Excellent communication and interpersonal abilities.Preferred
• Professional, reliable, and proactive.
• Customer-service oriented.
• Ability to work in a fast-paced environment.
• High ethical standards and integrity.
• Team-player with a collaborative mindset.

experience7